Consent 17.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 06/26/2012
- Title:
- Contract Renewal - Food Service for Jail & Juvenile Detention
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the renewal of Contract No. 10-53-SHF-03 for Food Service for Jail & Juvenile Facilities for the Sheriff and Juvenile Detention with Aramark Correctional Services in the estimated amount of $465,000 from July 1, 2012 through June 30, 2013.
Background:
This is the second renewal of Contract No. 10-53-SHF-03 approved by the Board of Supervisors on June 15, 2010. The terms and conditions of the original solicitation allow for this contract to be renewed for a period of up to four (4) successive one-year periods. The Sheriff’s Office and Juvenile Detention Department are satisfied with the services provided by Aramark and are in agreement that the price increase requested for the contract renewal period is reasonable and justified. Aramark has requested a price increase of 2.9% for total meals served at the jail. For juvenile facilities, Aramark is requesting a .141 cent increase due to USDA changes in meal requirements for the National School Lunch Program. After conversations with the State of Arizona NLSP representative, it was determined that this was a reasonable and justifiable increase. Snack prices for juveniles will remain the same. Research and analysis show that this increase is less than the CPI rate of 5% and is in keeping with increases requested and granted within other counties in the State.
Department's Next Steps (if approved):
Execute contract and monitor contract performance.
Impact of NOT Approving/Alternatives:
An alternative solution would be needed to feed jail and juvenile detainees such as performing this service with county staff.
To BOS Staff: Document Disposition/Follow-Up:
Original contracts will be hand carried to Katie Howard.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
The Sheriff anticipates expenditures of $424,000 in FY 2011-12 and has budgeted $400,000 in FY 2012-13 for these expenditures in fund line #100-3000-3300-431.110. Juvenile Detention anticipates expenditures of $97,400 in FY 2011-12 and has budgeted $95,000 for these expenditures in FY 2012-13 in fund line 100-1200-1220-431.110.