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Action   10.
Regular Board of Supervisors Meeting
Information Technologies
Meeting Date:
01/28/2025
Approve Contract 25-10-ITD-01 with All Copy Products for the Lease of Multi-Use Copiers
Submitted By:
Anne Coppola, Procurement
Department:
Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
1
NAME
of PRESENTER:
Alan Gordon
TITLE
of PRESENTER:
Chief Technology Officer
Mandated Function?:
Not Mandated
Source of Mandate
or Basis for Support?:
Docket Number (If applicable):

Information

Agenda Item Text:

Approve Contract 25-10-ITD-01 with All Copy Products for the Lease of Multi-Use Copiers.

Background:

The current Five-Year Lease contract is nearing its completion. Therefore, the Information Technology Department worked with Procurement in issuing a scope of work for the formal bidding process. The Procurement Department issued Request for Proposal 25-10-ITD-01 on November 1, 2024. Five vendors submitted proposals. All proposals were evaluated with the winning bidder being All Copy Products.

Department's Next Steps (if approved):

Issue Contract and Purchase Order to All Copy Products and begin the new lease.

Impact of NOT Approving/Alternatives:

The current lease contract will expire, which will trigger an automatic one-year renewal under higher price rates compared to what the new contract will offer.

To BOS Staff: Document Disposition/Follow-Up:

Please sign 25-10-ITD-01 Offer Acceptance Letter. Please email one (1) copy to Anne Coppola in Procurement.

Fiscal Impact

Fiscal Impact & Funding Sources (if known):

Each County department is charged monthly for their particular assigned copier(s) lease amount and also their printing of black and white and colored copies.

Attachments