Consent 18.
Regular Board of Supervisors Meeting
Procurement
- Meeting Date:
- 06/26/2012
- Title:
- Contract Award - Medical Examiner Transport Services
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
2
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve award of contracts for Professional Services, Agreement No.12-26-BOS-03 A-D for transportation services for the Pima County Medical Examiner Contract to Espinosa Funeral Home in Bisbee and Douglas, Richardson’s Funeral Home in Benson and Westlawn Mortuary in Willcox.
Background:
On May 22, 2012 the Board of Supervisors approved a contract with the Pima County Medical Examiner for Medical Examiner Services effective July 1, 2012. The Procurement Department was instructed to obtain transportation and storage services for deceased bodies to the Pima County Medical Examiner in Tucson and back to Cochise County. The procurement department drafted a scope of work for services and held a meeting with all the Funeral Homes in Cochise County to convey the scope of work and contractual requirements. Proposals were received from all five funeral homes in Cochise County. A spreadsheet is attached which outlines the proposals received.
The proposals were reviewed by the procurement department, Sheriff’s Office and County Administration. The consensus was to exclude Southern Arizona Funeral Homes, LLC in Sierra Vista and Brown and Page Funeral Home in Douglas from the contract award process. Richardson’s Funeral Home in Benson and Espinoza Funeral Home in Bisbee were asked if they would contract for the Sierra Vista area. Both firms agreed and provided pricing.
The proposals were reviewed by the procurement department, Sheriff’s Office and County Administration. The consensus was to exclude Southern Arizona Funeral Homes, LLC in Sierra Vista and Brown and Page Funeral Home in Douglas from the contract award process. Richardson’s Funeral Home in Benson and Espinoza Funeral Home in Bisbee were asked if they would contract for the Sierra Vista area. Both firms agreed and provided pricing.
Department's Next Steps (if approved):
Execute contracts. Contact local police agencies to communicate process, monitor contract performance.
Impact of NOT Approving/Alternatives:
The County would have to pay Funeral Homes whatever their standard non-contract rates are for these services.
To BOS Staff: Document Disposition/Follow-Up:
Contracts will be hand carried to Katie Howard.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
These services are funded in 100-3500-421.100.