Consent 5.
Regular Board of Supervisors Meeting
Community Development
- Meeting Date:
- 07/10/2012
- Title:
- Contract Renewal - Emulsified Asphalt Products
- Submitted By:
- Dave Seward, Procurement
- Department:
- Procurement
Presentation:
No A/V Presentation
Recommendation:
Approve
Document Signatures:
BOS Signature NOT Required
# of ORIGINALS
Submitted for Signature:
Submitted for Signature:
0
NAME
of PRESENTER:
of PRESENTER:
N/A
TITLE
of PRESENTER:
of PRESENTER:
N/A
Mandated Function?:
Federal or State Mandate
Source of Mandate
or Basis for Support?:
or Basis for Support?:
Docket Number (If applicable):
Information
Agenda Item Text:
Approve the renewal of Contract 10-66-HFP-04 for Emulsified Asphalt products for the Community Development Highway and Floodplain Division to Western Emulsions, Inc. in the estimated amount of $1,350,000 for the period of August 1, 2012 through July 31, 2013.
Background:
This will be the second renewal of Contract No. 10-66-HFP-04 approved by the Board of Supervisors on August 17, 2010. Western Emulsions has requested a price increase due to the increased cost of the polymer raw material and fuel costs in accordance with Bituminous Material and Fuel Adjustment index. The Highway and Floodplain Division have reviewed and approved this request.
Department's Next Steps (if approved):
Process purchase orders and monitor contract performance.
Impact of NOT Approving/Alternatives:
Procurement would be required to obtain quotes every time there was a requirement for emulsified asphalt resulting in higher prices and additional workload for both the Procurement Department and Highway and Floodplain Division.
To BOS Staff: Document Disposition/Follow-Up:
No action Required.
Fiscal Impact
- Fiscal Year:
- One-time Fixed Costs? ($$$):
- Ongoing Costs? ($$$):
- County Match Required? ($$$):
- A-87 Overhead Amt? (Co. Cost Allocation $$$):
- Source of Funding?:
Fiscal Impact & Funding Sources (if known):
This requirement has been budgeted in th 2012-13 Annual Work Plan. Estimated expenditures do not include IGA work.