Regular Item 8.
Broward Metropolitan Planning Organization-Revised 9/6/2022
- Meeting Date:
- 09/08/2022
REQUESTED ACTION:
MOTION TO ELECT OFFICERS to Serve the Remainder of the Term, September 2022 Through June 2023:
A. Deputy Vice Chair, Board Officer; and
B. Executive Committee Member - If Necessary
A. Deputy Vice Chair, Board Officer; and
B. Executive Committee Member - If Necessary
WHAT THIS ACTION ACCOMPLISHES:
This action will elect Executive Committee positions (one Deputy Vice Chair and one Executive Committee Member - if necessary) to serve the remainder of the term from September 2022 through June 2023.
SUMMARY EXPLANATION/BACKGROUND:
Due to circumstances beyond our control, the Deputy Vice Chair position (one of the three Board Officers) has become vacant and requires Board action to fill it for the remaining term (September 2022 through June 2023):
2.03 Officers and Duties.
2.03.1 The Board shall hold an annual organizational meeting for the purpose of electing Board officers and Executive Committee members (as further specified below) at the Board’s regularly scheduled June meeting, the term to commence at the next scheduled monthly Board meeting. The minimum officers shall include a Chair, Vice Chair and Deputy Vice Chair. The officers shall be elected by a majority of those present and voting. No officer shall serve more than four (4) consecutive terms (4 years) per officer position. No Board Member shall serve more than twelve (12) terms (12 years) as an elected Board officer.
2.03.2 The Chair shall preside at all meetings and shall sign official documents of the BMPO, unless the Chair or Board authorizes in writing that the Executive Director may sign utilizing the Chair’s electronic signature; or the authority is otherwise delegated to the Executive Director pursuant to these Rules or the adopted BMPO Procurement Rules. However, in the temporary absence of the Chair, the Vice Chair, or the Deputy Vice Chair may fulfill all of the duties set forth in these regulations as being duties of the Chair. If the Chair is unable to serve the remainder of the Chair’s term, the Vice Chair shall automatically become the Chair and assume all the responsibilities of the Chair; the Deputy Vice Chair shall automatically become the Vice Chair and assume all the responsibilities of the Vice Chair and the Board shall elect a new Deputy Vice Chair.
For more information, please see the following excerpt of the Rules pertaining to Board committees and subcommittees:
2.06 Board Committees and Subcommittees.
As necessary, committees and subcommittees shall be designated by the Chair to investigate and report on specific subject areas of interest to the Board. Current committees, such as the Governance Committee, is an example of this. The Board may veto a designation of a committee or subcommittee by an affirmative vote of a majority of those present. A committee or subcommittee shall consist of at least three (3) members. A majority of the members must be present for the committee or subcommittee to take formal action. The committee or subcommittee shall meet and determine the Chair and Vice Chair. The Chair or Vice Chair shall report to the Board at its next available meeting on the committee’s or subcommittee’s activities.
2.06.1 An Executive Committee has been established by the Board to (i) discuss BMPO agenda items, legislative issues, etc., for recommendation(s) to the Board; (ii) as well as to take action on certain administrative items, including BMPO procurements of $250,000 or less (as authorized by the BMPO Procurement Rules), or; (iii) consider and provide direction to the Executive Director or General Counsel regarding such other matters that may come before the BMPO from time to time. Executive Committee procurement approval shall be made by the Executive Committee upon two-thirds (?) vote of those Executive Committee members present and voting.
2.06.1.1 The Executive Committee shall be comprised of seven (7) members: (i) three elected BMPO officers (Chair, Vice Chair, and Deputy Vice Chair); and (ii) one elected BMPO member representing Broward County government, one elected BMPO member representing the small municipalities, and one elected at-large BMPO member. In addition, the immediate past elected Chair shall serve as Chair Emeritus unless for any reason the past elected Chair is unable or unwilling to serve, whereupon the Board shall elect one additional at-large member.
2.06.1.2 Four (4) Executive Committee members shall constitute a quorum.
2.06.1.3 Each Executive Committee member is expected to have completed the required MPOAC training within the first year of election or appointment, unless otherwise extended by vote of the remaining Executive Committee members.
- The Vice Chair position is now vacant. In accordance to the Rules 2.03.2 stated above, the Deputy Vice Chair automatically becomes the Vice Chair and assumes all the responsibilities of the Vice Chair and the Board shall elect a new Deputy Vice Chair.
- Chair - Mayor Frank Ortis, City of Pembroke Pines;
- Vice Chair - Sandy Johnson, City of Lighthouse Point;
- Deputy Vice Chair - vacant;
- Broward County Representative - Beam Furr, Broward County;
- Small Cities Representative - Ana Ziade, City of North Lauderdale,
- At Large Member - Yvette Colbourne, City of Miramar;
- At Large Member - Lynn Stoner, City of Plantation.
2.03 Officers and Duties.
2.03.1 The Board shall hold an annual organizational meeting for the purpose of electing Board officers and Executive Committee members (as further specified below) at the Board’s regularly scheduled June meeting, the term to commence at the next scheduled monthly Board meeting. The minimum officers shall include a Chair, Vice Chair and Deputy Vice Chair. The officers shall be elected by a majority of those present and voting. No officer shall serve more than four (4) consecutive terms (4 years) per officer position. No Board Member shall serve more than twelve (12) terms (12 years) as an elected Board officer.
2.03.2 The Chair shall preside at all meetings and shall sign official documents of the BMPO, unless the Chair or Board authorizes in writing that the Executive Director may sign utilizing the Chair’s electronic signature; or the authority is otherwise delegated to the Executive Director pursuant to these Rules or the adopted BMPO Procurement Rules. However, in the temporary absence of the Chair, the Vice Chair, or the Deputy Vice Chair may fulfill all of the duties set forth in these regulations as being duties of the Chair. If the Chair is unable to serve the remainder of the Chair’s term, the Vice Chair shall automatically become the Chair and assume all the responsibilities of the Chair; the Deputy Vice Chair shall automatically become the Vice Chair and assume all the responsibilities of the Vice Chair and the Board shall elect a new Deputy Vice Chair.
2.06 Board Committees and Subcommittees.
As necessary, committees and subcommittees shall be designated by the Chair to investigate and report on specific subject areas of interest to the Board. Current committees, such as the Governance Committee, is an example of this. The Board may veto a designation of a committee or subcommittee by an affirmative vote of a majority of those present. A committee or subcommittee shall consist of at least three (3) members. A majority of the members must be present for the committee or subcommittee to take formal action. The committee or subcommittee shall meet and determine the Chair and Vice Chair. The Chair or Vice Chair shall report to the Board at its next available meeting on the committee’s or subcommittee’s activities.
2.06.1 An Executive Committee has been established by the Board to (i) discuss BMPO agenda items, legislative issues, etc., for recommendation(s) to the Board; (ii) as well as to take action on certain administrative items, including BMPO procurements of $250,000 or less (as authorized by the BMPO Procurement Rules), or; (iii) consider and provide direction to the Executive Director or General Counsel regarding such other matters that may come before the BMPO from time to time. Executive Committee procurement approval shall be made by the Executive Committee upon two-thirds (?) vote of those Executive Committee members present and voting.
2.06.1.1 The Executive Committee shall be comprised of seven (7) members: (i) three elected BMPO officers (Chair, Vice Chair, and Deputy Vice Chair); and (ii) one elected BMPO member representing Broward County government, one elected BMPO member representing the small municipalities, and one elected at-large BMPO member. In addition, the immediate past elected Chair shall serve as Chair Emeritus unless for any reason the past elected Chair is unable or unwilling to serve, whereupon the Board shall elect one additional at-large member.
2.06.1.2 Four (4) Executive Committee members shall constitute a quorum.
2.06.1.3 Each Executive Committee member is expected to have completed the required MPOAC training within the first year of election or appointment, unless otherwise extended by vote of the remaining Executive Committee members.
ADDITIONAL INFORMATION/PREPARER:
If you have any questions about this item, please contact Bryan Caletka at (954) 876-0070 or caletkab@browardmpo.org.