Consideration and Approval of Construction Contract:  Switzer Canyon Trail FUTS (Flagstaff Urban Trails System) Improvement Project.

1.  Approve the construction contract with Woodruff Construction in the amount of $197,084.00 including an $18,300.00 contract allowance and a contract time of 70 calendar days;
2.  Approve Change Order Authority in the amount of $17,880 (10% of contract amount, less allowance) for potential costs associated with unanticipated items of work; and
3.  Authorize the City Manager to execute the necessary documents. 

Award of the contract will authorize the construction of the Switzer Canyon Trail FUTS Trail project in accordance with the approved public improvements plans prepared by Shephard-Wesnitzer, Inc.
Subsidiary Decisions Points: The project is scheduled in the Capital 5-year plan for Division 75 and is funded in the FY13 budget.

The project is funded through Division 75 by the 2000 Transportation Tax and the Parks and Recreation component of Bed, Board and Beverage revenues in the amount of $282,552 for FY13
(acct. 051-7572-632). 

Livability through good neighborhoods, affordable housing and varied recreational activities.
Maintain and deliver quality, reliable infrastructure.

The Council adopted the budget at the June 5, 2012 meeting.

1. Approve the award as recommended.  This would allow the project to be initiated this season.
2. Reject bids and provide additional direction to staff.  This option would likely delay the project delivery until 2013. 

The project will complete two missing segments of FUTS (approx. 1,425 linear feet) to create a continuous trail along Turquoise Drive between Forest Ave. and Switzer Canyon Dr. and a short section of trail will be added to the west side of Switzer Canyon Drive.  Sections of missing sidewalk (approx. 535 linear feet) will be added on the east side of Switzer Canyon Drive.  The bid solicitation was published on the City website and twice in the Daily Sun on July 20 and July 27, 2012.   Four bids were received on August 1, 2012 at the office of the City Purchasing Agent.  A summary of bids received is below:
 

Company	Base Bid	Add Alternate	Total
Consultant’s Estimate	208,407.00	19,075.00	227,482.00
Woodruff Construction	197,084.00	2,180.00	199,264.00
Eagle Mtn. Construction	203,064.20	4,905.00	207,969.20
TriCom Corporation	231,754.00	(1,362.50)	230,391.50
Kinney Const. Services	278,539.18	283.40	278,822.58

The base bid includes a stacked stone retaining wall.  The additive alternate for segmented block retaining wall in lieu of the stacked stone wall was included to provide flexibility in the award of the contract.  The stone wall (base bid) is recommended as the preferred option.   

This section of trail is rated fourth highest on the 2011 FUTS priority ranking.  FUTS priority rankings and the FUTS Master Plan are reviewed and discussed each year at the City’s Bicycle Advisory Committee and Pedestrian Advisory Committee meetings.  The project will create a link to the Buffalo Park area for the neighborhoods located in Switzer Canyon.  

The project will complete a section of the Switzer Canyon trail and will provide non-motorized access to the YMCA, Summit Center, Jay Lively Center, McPherson & Buffalo Parks, USGS and McMillan Mesa and will function as the public sidewalk along the west side of Turquoise Drive.  The project will also add missing segments of public sidewalk along the east side of Switzer Canyon Drive from the Turquoise Drive intersection, north.  

COLLABORATE
Easements have been acquired from impacted property owners.   City staff worked with the Olivia White Hospice Director and staff to minimize impacts and to develop an acceptable trail alignment and easement through their site.  The project has been endorsed by the Bicycle Advisory Committee and the Pedestrian Advisory Committee at their regularly scheduled public meetings.  This trail has been an ongoing element of the city-wide urban trails plan, is shown on the Regional Land Use & Transportation Plan (2001) and the Growth Management Guide. 

1.  Approve the award as recommended.
2.  Approve the award with base bid plus the additive alternate.  This would add cost to the project.
3.  Reject the bids and direct staff to re-advertise the project.  This option would likely delay construction until 2013. 

09/18/2012 - Approved - EAB