Consideration and Approval of Cooperative Purchase Contract:  With ABM Electrical Power Services, LLC in the amount of $57,830 for an Arc Flash Electrical Study at the Water Reclamation Facilities.

1. Approve a Cooperative Purchase Contract in the amount of $57,830.00 with ABM Electrical Power Services, LLC for an Arc Flash Electrical Study that has already been completed through the Maricopa County Cooperative contract #171017-S; and
2. Authorize the City Manager to execute the necessary documents.

Water Services is seeking for the Council to award a Cooperative Purchase Contract to ABM Electrical Power Services, LLC ("ABM Electrical") in the amount of $57,830.00 under the Maricopa County Cooperative Contract #171017-S for work that has already been completed.  The initial contract to accomplish this critical employee safety program at our water reclamation plants, known as an Arc Flash Electrical Study was for $15,450.  Once the project was started staff realized in order to be in compliance with OSHA's safety standards, the scope of work needed to be expanded which resulted in $57,830 of extra cost.  However, staff did not follow the City’s Procurement Policy to accomplish this additional work which now needs City Council authorization.

Water Services has budgeted $57,830 in Fiscal Year 2020-2021 for the purpose of conducting the Arc Flash study in account 203-08-311-1110-0-4206, 203-08-311-1111-0-4208, and 203-08-312-1121-0-4208.

Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

There has been no previous Council decision on this item.

Approve the Cooperative Purchase Contract for work performed at the City's Water Reclamation Facilities.

A request was issued to hire a company to conduct an arc flash study at the City's Water Reclamation Facilities required by OSHA every five years. Wastewater Services staff reached out to three companies for quotes for this study. ABM Electrical quoted the study at $15,450 which placed them as the lowest responsive responsible proposer. This work was reviewed and approved by Purchasing and AMB Electrical was awarded the job. During the early phases of the study, it became clear that when the same work was completed by another contractor five years ago, there had been some key elements left out and the prior study was not complete or accurate. The prior study did not consider APS transformers, cable lengths, and it had mismarked equipment. It was determined that an accurate study could not be completed under the original specifications provided under the procurement. This study is an OSHA requirement, but more importantly protects staff and electrical contractors when they are required to work on our equipment. An accurate study is critical as it determines the amount of incident energy that a person working on that equipment may encounter, bad information can lead to increased risk and/or injury to persons working on that equipment.   As it relates to the procurement misstep referenced earlier, corrective measures have already been taken to ensure that staff are trained in applicable procurement policies and that staff’s performance is aligned accordingly.

This study keeps the City's Water Reclamation Facilities in compliance with OSHA safety regulations.

N/A

N/A

N/A