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8.E.
City Council Draft Agenda
Meeting Date:
12/19/2023
Co-Submitter:
Jarrett Nelson
From:
Sam Beckett, Public Works Streets Section Director

TITLE:

Consideration and Approval of Contract:  Approve the Cooperative Purchase Contract with Weatherproofing Technologies, Inc. the amount of $118,266.78 to Repair a section of the  City Hall Roof.

STAFF RECOMMENDED ACTION:

  1. Approve the Cooperative Purchase Contract with Weatherproofing Technologies Inc. the amount of $118,266.78 to Repair a section of the City Hall Roof; and
  2. Authorize the City Manager to execute the necessary documents.

Executive Summary:

The City Hall building houses numerous city offices, provides service counters for the public and houses the City Council Chambers. The flat roof section on the Southwest side of the building is significantly weathered and leaking. The leaks which occur during wet weather are causing repeated interior damage and cleanup work for the facilities team. This repair and coating will extend the service life of the current roof section by 10 years or more and is backed up with a 10-year warranty.

Financial Impact:

The total cost of the roof section overlay repair is $118,266.78 and and is budgeted in FY2023-24 in the General Fund, Facilities budget in account number GL# 001-06-152-0512-3-4224.

Policy Impact:

The award of the Cooperative Purchase Contract to Weatherproofing Technologies, Inc. will authorize the roof repair work. The project will ensure that the roof is water tight and continues to serve it's intended purpose for at least 10 more years.

Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:

Priority Based Budget Key Community Priorities and Objectives
Inclusive and Engaged Community-Enhance Community Engagement:
This repair contract helps ensure the City Council Chambers, which is an important space intended to facilitate positive community engagement, continues to serve the public. 

Carbon Neutrality Plan
Commitments-Heath and Safety-Improve the resilience of public infrastructure and City facilities:
This contract helps ensure the resilience of the City Hall building which is an important piece of public infrastructure.

Has There Been Previous Council Decision on This:

No, there has not been a previous decision on this item.

Background and History:

The Procurement Section identified a cooperative purchase to utilize for Roofing Products and Services. A public agency, Region 4 Education Service Center partnered with National Intergovernmental Purchasing Alliance Company (National IPA), an affiliate of OMNIA Partners, LLC, to conduct a competitive and open procurement process that resulted in a cooperative purchase contract. OMNIA Partners now owns National IPA and new numbers have been assigned to the contract with Weatherproofing Technologies, Inc. Cooperative contract R2001108 is through Omnia Partners and Cooperative Contract R18093 is through National IPA. Although the numbering has changed, Procurement staff determined that the procurement was a fair and competitive process and the resulting cooperative purchase contract is applicable to this project.

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