Consideration and Adoption of Resolution No. 2021-49:  A resolution of the Flagstaff City Council, approving an Intergovernmental Agreement Between Coconino County and the City of Flagstaff for the Criminal Justice Integration System

The Criminal Justice Integration System (CJIS) is a joint effort on the part of the City of Flagstaff and Coconino County that involves numerous departments including the Flagstaff Police Department, Coconino County Sheriff's Office, County IT Department, the Administrative Office of the Courts, Coconino County Attorney, Flagstaff City Attorney, Flagstaff Municipal Court, Flagstaff Justice Court, Department of Public Safety, Coconino County Superior Court and the Clerk of the Superior Court.  The system is a jointly created middleware that allows the various computer systems of these criminal justice entities to share data and information in an appropriate electronic format across the different platforms that each entity uses.  Electronic filings of citations and electronic reporting of dispositions is the type of information shared across the middleware.

The County and the City entered into an intergovernmental agreement in 2005, for the County to provide operational and maintenance support for a central integration environment to provide for the indirect exchange of criminal justice information to Flagstaff Justice Court, Flagstaff Police Department and Flagstaff Municipal Court and City Attorney’s Office. The Agreement provided for a one-year term, and an option to renew for a five-year term. The parties renewed the agreement for a five-year period, from 2006 to 2011, after which the Agreement continued, on a year-to-year basis.  In 2016, the parties clarified that the County would continue to support the components in accordance with the standards supported by the Administrative Office of the Courts and the total costs to support the components were revised to accurately reflect ongoing maintenance. Additionally, we worked with our justice system partners to move the support and development of the CJIS into a contract with a provider who is better able to manage the system. Since 2016, the contract agreement has been in place and services have been managed through the contract between Pragmatica and Coconino County.  The parties now wish to renew the Agreement for a ten-year period, to continue to participate in the CJIS to maintain and develop further data sharing projects between the various entities. Therefore, we are respectfully requesting approval of this IGA between the City and County.  It should be noted that the funding for the CJIS and this IGA has been included in the budget of the Flagstaff Municipal Court since 2005 and is part of our approved budget for fiscal year 2022.

Funding for this intergovernmental agreement is provided for in the Court's fiscal year 2022 approved budget. 

The ability to share data electronically between criminal justice entities reduces duplication and the number of errors experiences in data entry.  It speeds information sharing and saves on personnel costs as well as improving efficiencies.  This improves governance of our systems and improves communication between government entities and the public by having accurate and timely information readily available.

Priority Based Budget Key Community Priorities and Objectives
High Performing Governance

The City Council approved the original intergovernmental agreement for the CJIS on September 6, 2005.  A five (5) year extension was entered from 2006 to 2011. The IGA continued, on an annual basis after 2011. In 2016 the parties renewed the agreement for a five-year period. Funding on an annual basis has been provided in each fiscal year since 2005.