Consideration and Approval of an Intergovernmental Agreement with Northern Arizona Council of Governments (NACOG) to continue operation of their Head Start programs at five city-owned facilities.  

Approve the intergovernmental agreement to allow NACOG to continue operating Head Start programs at the five locations where they currently are operating.

NACOG has conducted Head Start classroom services from various city-owned locations around the City for more than 30 years and would like to continue doing so.  This intergovernmental agreement combines the active leases into one umbrella agreement in order to better sustain the long-term arrangement of this program.  It also provides NACOG with the documentation they are needing for their federal audit in October. 

There is no change in the financial impact to this arrangement, moving the individual sites from leases to one IGA with NACOG for their Head Start services.

Effective governance.

Yes, by property as follows:

• August 22, 1994 the City Council authorized use of city-owned property at Clark Homes, operated by the Flagstaff Housing Authority for a Headstart/Community Facility for 20 years (expiring in 2014).

Additionally, leases were signed by the Flagstaff Housing Authority for the following properties:

• September 1, 2006, the Flagstaff Housing Authority signed a 10-year lease with NACOG for use of facilities in Sunnyside at 1825 N. Main St.(expiring in 2016)
• September 1, 2006, the Flagstaff Housing Authority signed a 10-year lease with NACOG for use of facilities at Siler Homes @ 3581 N. Fanning Drive (expiring in 2016); original lease dates back to 1981
• September 1, 1980, the Flagstaff Housing Authority signed a 1-year lease that is renewed annually until either party gives notification of intent to cancel  for use of facilities at Ponderosa, 2500 N. First Street

No lease agreement was formalized at Cogdill until this IGA but FHA and NACOG operated under an informal agreement that mirrored lease terms as established in the above leases.

Not approving this IGA may jeopardize the federal funding of programs and work of NACOG who are accountable to the Federal government for documenting their expenditures through agreements or leases.

NACOG and the City have have existing arrangements regarding the use of property owned by the City and Flagstaff Housing Authority which have provided benefits to the community.  City-owned facilities at Clark Homes (1000 N. Clark Circle), Cogdill (301 S. Paseo Del Flag), Ponderosa (2500 N. First Street), Siler Homes (3681 N. Fanning Drive) and Sunnyside (1825 N. Main Street) are used for public purposes and benefits through the leasing or use by others. The use of each site is donated to NACOG for the exclusive provision of program services and to help meet local grant match requirements.  The valuation amount used for the "in-kind" match purposes at each site is determined by a formal appraisal which NACOG obtains. 

NACOG is also responsible for preparing the sites to meet and maintain the state and local licensing requirements.  Any other use of the City-owned site cannot infringe upon or violate the Head Start licensing requirements.  Maintenance of all sites are "general use" maintenance performed by NACOG with repairs and utilities noted per center by agreement.  NACOG also carries insurance of $3,000,000,000 at each center listing the City as the co-insured.

For more than 30 years, NACOG has leased properties from the City via the Flagstaff Housing Authority (FHA) to provide early childhood education, recreational and other services to children in the community through the Head Start offerings.  This IGA will bring together the disparate agreements and put in one document the rent and terms of the agreement and responsibilities of respective parties.

It is in the best interests of the citizens of Flagstaff for the City and NACOG to enter into this Agreement which will continue to facilitate educational and recreational activities to children in the community via Head Start programming.

NACOG serves 414 children in the entire community through their programming at five sites around the City.

Collaborate:  in partnership with NACOG, Head Start educational offerings are provided to the community to supplement early childhood education for eligible families and children to take advantage of these services.