Consideration and Approval of Contract:  Approve the construction contract with Revolution Industrial, LLC in the amount of $589,819.00 for the Industrial Waterline Replacement.

1. Approve the construction contract with Revolution Industrial, LLC in the amount of $589,819.00 with a contract duration of 112 calendar days;
2. Approve a contract allowance of $43,642.50, which is 7.5% of the Engineer’s Estimate;
3. Approve Change Order Authority to the City Manager in the amount of $58,981.90 which is 10% of the lowest responsive bid;
4. Authorize the City Manager to execute the necessary documents.

Award of the construction contract to Revolution Industrial, LLC will authorize the construction of the Industrial Waterline Replacement in accordance with the approved public improvement plans prepared by Woodson Engineering & Surveying, Inc. 

 

The project will be funded from the Industrial Drive Waterline Replacement fund from the FY 2020-21 authorized budget of $1,200,000. (Acct# 202-08-370-3438-0-4463) 
 

Council Goal - Transportation and Other Public Infrastructure Deliver quality community assets and continue to advocate and implement a highly performing multi-modal transportation system.  Team Flagstaff Strategic Plan Priority #3, Deliver outstanding services through a healthy environment, resources, and infrastructure. Regional Plan Policy WR2.2 - Maintain and develop facilities to provide reliable, safe and cost-effective water, wastewater and reclaimed water services.

The project’s FY 2020-21 proposed funding is being requested in the upcoming FY 2020-21 Capital Improvement 5-Year Plan which received Tentative Budget Adoption approval at the June 2, 2020 City Council meeting, and will be presented for Council's approval of the Final Budget Adoption later this evening.

1. Approve the award for the construction contract as recommended.  Approval will allow work on the project to move forward. 
2. Reject all bids.  This action would delay the project.
   1. If rejection occurs, possible options include;
      1. Re-advertise the project and open new bids or
      2. Suspend or cancel the project

The existing water system in this area is over 60 years old and has been identified as a high priority for replacement by the Water Services Annual Waterline Replacement program.  The project will update the existing water main.
 
On April 2, 2020, the Purchasing Section posted an Invitation for Bids (IFB) solicitation for construction on the PlanetBids website and advertised the IFB in the Arizona Daily Sun on April 5^th and April 12^th, 2020. There were nine (9) bids received and opened electronically on April 27, 2020. Revolution Industrial, LLC was determined to be the lowest responsive and responsible bidder.

On April 27, 2020, bids were received to construct the Industrial Waterline Replacement project.  The summary results are listed below.    Company Engineer’s Estimate Bid $581,900.00 Revolution Industrial, LLC $589,819.00 Western Utility Contractors, LLC $633,999.00 Kinney Construction, LLC $662,380.00 Seller & Sons, Inc. $691,065.00 Lincoln Constructors, Inc. $766,050.00 Eagle Mountain Construction Co. $793,000.00 Action Direct, LLC Standard Construction Company, Inc. T&T Construction, Inc. $812,815.00 $858,616.00 $1,058,484.00 Allowance at 7.5% of Engineer’s Estimate $43,642.50 The contract allowance is established to address unanticipated items of work, unknown items of work and/or differing field conditions and with authorization will be included in the contract amount.  The allowance is used only at the City’s discretion.    Change Order Authority establishes a dollar amount (typically 10% of the contract amount) and provides the City Manager, on behalf of the Council, administrative authority to amend the contract amount in response to unforeseen costs that are more than the contracted amount.

The project will replace an old waterline that is over 60 years old, reducing failures and maintenance costs over time and provide the area with safe, consistent water delivery