Consideration and Approval of Lease Amendment of City-Owned Property:   Approval of Lease Amendment #3 between the City of Flagstaff and the General Services Administration (GSA).

The initial project expenditures will be charged to the USGS capital repairs account (001-2006-546-3850).   Upon completion of the project, the GSA will reimburse the City of Flagstaff all project costs ($155,120) which includes Project Management fees of $9,000.  Therefore, the City will incur no costs on this tenant improvement.

Maintain and deliver quality, reliable infrastructure.   

No

1. City completes all work via a Lease Amendment and monitors, inspects, and provides project expertise and specifications.  

2. GSA bids all work utilizing local staff; however, due to GSA limited resources it would result in delays.  

3. Deny the Lease Amendment.   

The General Services Administration (GSA) is requesting a Lease Amendment to provide, install, maintain and repair an Uninterruptible Power Supply (UPS) system serving the computer server room in Building 6 at the USGS campus on McMillan Mesa.   The Lease Amendment will require the City of Flagstaff to complete this tenant improvement project funded entirely by the General Services Administration (GSA), including City staff time.

All expenditures (project estimated costs: $155,120) will be initially funded under the USGS Capital Repairs account (001-2006-546-3850) with full re-imbursement from the GSA for all expenditures plus city staff project management fees upon full completion of the project.

Leasehold Tenant Improvements completed, as stated in the current lease agreement, remain with the building and thus become permanent property of the City of Flagstaff.

All contracted work will remain local to the extent possible.

All work will be contracted via the recently approved Facilities On-Call RSOQ/task order process. 

The UPS system will serve as a reliable power backup system to the existing USGS-6 Server Room.  This USGS-6 servers provide information worldwide to government agencies and international entities.

The City of Flagstaff's goal is to provide safe and reliable buildings to local USGS staff while maintaining a supportive business relationship with the GSA.

Not applicable.
 

1. City completes all work via a Lease Amendment and monitors, inspects, and provides project expertise and specifications.  Doing so ensures quality and protects City assets.   The GSA prefers this option as it meets their needs and timeline.

2. GSA bids all work utilizing local staff.  This will not ensure quality and protect city assets.  This also delays all work related to GSA reviews and lack of personnel to complete the project.  The GSA does not have local staffing (Project Managers) to complete this project in a timely fashion.

3. Deny the Lease Amendment.  This provides an avenue for a possible lease termination and USGS staff relocations.