9.C.
City Council Meeting
- Meeting Date:
- 12/18/2012
- From:
- Candace Schroeder, Senior Procurement Specialist
Information
TITLE:
Consideration and Approval of Bids: Tires, tubes and recaps from Northern Arizona Tire utilizing the Western States Contract Alliance (WSCA) # ADSPO12-021289.
RECOMMENDED ACTION:
City staff is requesting authorization to purchase tires and tubes on an as needed basis for the City Fleet Department, through the Western States Contract Alliance.
Policy Decision or Reason for Action:
Ensuring that tires are readily available upon need is a critical factor in keeping our fleet serviceable at all times.
Financial Impact:
City Fleet tires and tubes are charged directly to the City Shop to the department’s fleet maintenance account number 001-2701-540-3303. City Fleet then subsequently charges to the individual division for the work performed.
Connection to Council Goal:
Maintain and deliver quality, reliable infrastructure.
Has There Been Previous Council Decision on This:
No
Options and Alternatives
1) Not proceed ahead with the purchase utilizing the WSCA cooperative contract at all,
2) Conduct our own formal bid process.
2) Conduct our own formal bid process.
Background/History:
Utilizing the WSCA cooperative contract, the City will be able to purchase tires and tubes on an as needed basis from Golightly Tire, Wholesale Tire, and Northern Arizona Tire, all local Flagstaff companies.
This allows the City to continue its' practice of using more than one vendor to provide tires and tubes at the projected annual volume of the City. The requirement in ensuring that tires are readily available when needed is a critical factor in keeping our fleet serviceable at all times. Currently the City Shop purchases over forty (40) different types of tires for City vehicles over a twelve-month period.
WSCA cooperative contract number: Tires, Tubes and Services: ADSPO12-021289.
The pricing agreement is lengthy at 122 pages and so is not attached to this staff summary. Council wishing to view the individual product pricing can find the document in their office.
This allows the City to continue its' practice of using more than one vendor to provide tires and tubes at the projected annual volume of the City. The requirement in ensuring that tires are readily available when needed is a critical factor in keeping our fleet serviceable at all times. Currently the City Shop purchases over forty (40) different types of tires for City vehicles over a twelve-month period.
WSCA cooperative contract number: Tires, Tubes and Services: ADSPO12-021289.
The pricing agreement is lengthy at 122 pages and so is not attached to this staff summary. Council wishing to view the individual product pricing can find the document in their office.
Key Considerations:
The discounts received by utilizing WSCA cooperative contract for the purchase of tires & tubes for the fleet vehicles are approximately 40% less than retail pricing. The WSCA cooperative contract currently has one Agreement in place for tubes and tires, which will be available to the City through the term of the Agreement which expires in February of 2013 with four (4) one (1) year renewal options. The price sheet provided by WSCA is outlined with the “Base Price” and the “Calculated Net Price” which is a 20% discount off of the "Base Price", which is what the City will pay.
Expanded Financial Considerations:
Using the WSCA cooperative contract provides the City Fleet with the flexibility to acquire services from several local Flagstaff sources as noted under the Background/History section.
Community Benefits and Considerations:
None
Community Involvement:
1) Not proceed ahead with the purchase utilizing the WSCA cooperative contract at all,
2) Conduct our own formal bid process.
2) Conduct our own formal bid process.
Expanded Options and Alternatives:
None
Attachments
No file(s) attached.