10.A.
City Council Meeting - FINAL
- Meeting Date:
- 03/05/2013
- From:
- Michael Scheu, Building Official, Community Development
Information
TITLE:
Consideration and Approval of Proposal and Award of Contract: Residential & Commercial Plan Review Service.
RECOMMENDED ACTION:
Consider approving the proposal and awarding the contract to Brown & Associates @ 65% of the adopted plan review fee or $80.00 per hour.
Policy Decision or Reason for Action:
Due to staffing levels and the projected increase in building activity, acquiring this service will allow plan review time frames to be completed in a timely manner and building permits issued more expediently.
Financial Impact:
This is an unbudgeted request to be funded from contingency appropriation in the General Fund 001-7202-510-2812. Although this is an unbudgeted request, the General Fund will see an increase in revenues that will offset these charges resulting in no impact to the fund balance. The cost of this service will be 65% of the building permit fee.
Connection to Council Goal:
Effective governance
Previous Council Decision on This:
No.
Options and Alternatives:
Option 1: Approve the proposal from Brown & Associates.
Option 2: Reject all proposals submitted and re-advertise the Request for Proposals.
Option 3: Reject all proposals submitted and not utilize a third party plan review service.
Option 2: Reject all proposals submitted and re-advertise the Request for Proposals.
Option 3: Reject all proposals submitted and not utilize a third party plan review service.
Background/History:
In May of 2012, a third party plan review service was acquired through an informal competitive proposal process, due to an influx of building projects in which City Staff could not provide timely plan reviews. When the Community Development Division contracted for this plan review service, plan review time frames went from 8-10 weeks to 4-5 week turn around times. The need for this plan review service began to escalate to more than what we anticipated and therefore, a formal Request for Proposals (RFP) was issued on November 16, 2012, with proposal responses due no later than December 6, 2012. There were a total of five (5) proposal responses received that were evaluated and scored according to the evaluation criteria outlined in the RFP, as follows: Presented Approach (20 %), Qualifications and Experience in Reviewing Residential and Commercial Plans (40%), References and Past Performance (20%) and Value and Pricing Structure (20%). Brown & Associate's proposal was scored the highest and was determined to be the most satisfactory and advantageous to the City.
Key Considerations:
By providing more timely plan reviews, building permits will be issued quicker and therefore, more contractors and sub-contractors for residential and commercial construction projects can commence work sooner and bring more revenue and more jobs to the Flagstaff community.
Expanded Financial Considerations:
None
Community Benefits and Considerations:
Utilizing a third party plan review firm will expedite the plan review process and allow for timely issuance of building permits and will allow builders to keep building.
Community Involvement:
None
Expanded Options and Alternatives:
None
Council Action:
03/05/2013 - EAB - Council approved proposal and awarding the contract to Brown & Associates @ 65% of the adopted plan review fee or $80.00 per hour.