14.B.
City Council Meeting - FINAL
- Meeting Date:
- 03/05/2013
- From:
- Brian Grube, Recreation Services Director
Information
TITLE:
Consideration and Adoption of Resolution No. 2013-02: A Resolution of the City Council of the City of Flagstaff designating the "2013 City of Flagstaff Parks and Recreation Organizational Master Plan" as a public record and adopting the 2013 City of Flagstaff Parks and Recreation Organizational Master Plan.
RECOMMENDED ACTION:
Should the Council wish to move forward with adoption of the 2013 City of Flagstaff Parks and Recreation Organizational Master Plan as presented:
1) Read Resolution No. 2013-02 by title only.
2) City Clerk reads Resolution No. 2013-02 (if approved above).
1) Read Resolution No. 2013-02 by title only.
2) City Clerk reads Resolution No. 2013-02 (if approved above).
3) Adopt Resolution No. 2013-02.
Policy Decision or Reason for Action:
Adoption of Resolution No. 2013-02 designates the 2013 City of Flagstaff Parks and Recreation Organizational Master Plan as a public record and adopts the Plan, which establishes guidelines, standards and recommendations for parks and recreation for the next 10 years. The Plan establishes direction to guide City staff, advisory committees, and elected officials in their efforts to enhance the community's parks and recreation services and facilities.
Financial Impact:
There is no financial impact to adopting the Resolution.
Connection to Council Goal:
Fund existing and consider expanded recreational services. The Parks and Recreation Organizational Master Plan process is a vital component of local government operations. Its purpose is to assess the current state of affairs regarding the provision of municipal parks and recreation services, stimulate an open public discussion of future needs for municipal parks and recreation programs, services, areas and facilities, and establish a plan of action for the future growth and development of municipal parks and recreation services. The end product of the Master Plan process provides the City a viable blueprint and plan of action to guide the future orderly growth and development of the community comprehensive parks and recreation system.
Has There Been Previous Council Decision on This:
On June 5, 2012 Council directed staff to bring the Plan back to Council to review chapter by chapter in order to thoroughly understand and analyze the document. At the February 5, 2013, Council Meeting, Mayor Nabours asked for more time to further review the Plan before its adoption.
Options and Alternatives:
A. Adopt Resolution No. 2013-02, approving the Parks and Recreation Organizational Master Plan
B. Adopt a modified version of Resolution No. 2013-02
C. Do not adopt Resolution No. 2013-02
B. Adopt a modified version of Resolution No. 2013-02
C. Do not adopt Resolution No. 2013-02
Background/History:
Currently, the strategic planning document for parks and recreation is the 1996 Long Range Master Plan for Parks, Recreation and Open Spaces. This document was designed to span a ten (10) year time frame which has passed and is outdated in its usefulness other than as a historic framework. The City has grown, the community needs have changed, financial forecasting and service standards have evolved, stakeholders have increased, trends have emerged, and existing conditions have been impacted by all of the above. The City needed to identify current resources and project future demand in order to plan for a diverse parks and recreation system including facilities, services, and programs.
Key Considerations:
The new Plan is organized as a reference document for the City of Flagstaff community, the City of Flagstaff Recreation Services Division, Park Maintenance Section, City of Flagstaff elected and appointed officials, and other City Divisions. The first section of the Plan provides background data and a description of the Master Plan process and community engagement activities that were conducted during the development of this Plan. The first three chapters include information about the Plan and planning process. The Plan Vision is located in Chapter Four. Chapters Five through Eleven provide an overview, analysis and goals and strategies for parks, programs, events, facilities, maintenance and funding. Plan action strategies are organized into three groups:
(1) those that could be implemented in a reduced budget scenario
(2) those that could occur with no change in funding; and,
(3) those that could occur in an enhanced funding scenario.
Supporting documents--documents incorporated by reference and areas addressed by other plans and entities (including open space and trails)--are discussed in Appendix A. A description of the planning process, the outreach efforts, including a community survey and benchmarking, is included in Appendix B of the Plan.
Changes to the Master plan as a result of the Council work session reviews are summarized in the attachment titled "Work session changes to the Parks and Recreation Master Plan 2013."
(1) those that could be implemented in a reduced budget scenario
(2) those that could occur with no change in funding; and,
(3) those that could occur in an enhanced funding scenario.
Supporting documents--documents incorporated by reference and areas addressed by other plans and entities (including open space and trails)--are discussed in Appendix A. A description of the planning process, the outreach efforts, including a community survey and benchmarking, is included in Appendix B of the Plan.
Changes to the Master plan as a result of the Council work session reviews are summarized in the attachment titled "Work session changes to the Parks and Recreation Master Plan 2013."
Community Benefits and Considerations:
Community Benefits and Considerations. With the increasing recognition of the many benefits derived from outdoor recreation,organized sports and leisure activities, and natural open spaces within the community, Flagstaff recognizes the need for enhancing both the quantity and quality of recreation opportunities for people of all ages and abilities. Past master planning efforts have shown three main goals: (1) to provide parks, recreation facilities and open spaces through public and private resources which become the foundation of community pride; (2) to provide residents with active and passive recreational opportunities by maximizing the use of dedicated parks, recreation facilities, and open spaces; and, (3) to promote habits of activity for a stronger, healthier community through offering recreation programs and services which encourage residents and visitors alike to lead balanced lives.
Community Involvement:
A variety of community participation opportunities, including public open houses, surveys, outreach materials, focus groups, and stakeholder meetings, allowed for significant community involvement and input into the plan. Over the two-year period of this master planning effort, continued public involvement was the key to maintaining the support of the community and ensuring their desires were reflected in the plan. The following public involvement forums were conducted throughout this process for the public to provide ideas and comments:
- 2 Community Meetings/Workshops (2011)
- Benchmark Survey (Winter/Spring 2012)
- Draft Plan available for review (Dec 2011 -Jan 2012)
- Parks and Recreation Commission (5 Meetings 2010-2012)
- City Council (2 Meetings 2011 - 2012)
- Disability Awareness Commission (2011)
- Open Space Commission (2011)
- City-sponsored web page with feedback form
-
Chapters reviewed at City Council work sessions (5 meetings September 2012 – January 2013)