10.B.
City Council Meeting - FINAL
- Meeting Date:
- 10/01/2013
- From:
- Stacey Brechler-Knaggs, Grants Manager
Information
TITLE:
Consideration of Ratifying the Grant Agreement: between the City of Flagstaff and the U.S. Department of Transportation, Federal Aviation Administration for the Westplex Taxi Lanes Reconstruction Project at Flagstaff Pulliam Airport.
RECOMMENDED ACTION:
Ratify the Grant Agreement with the U.S. Department of Transportation, Federal Aviation Administration (FAA) in the amount of $4,905,017 for the Westplex Taxi Lanes Reconstruction Project.
Policy Decision or Reason for Action:
This ratifies the City Manager's acceptance of the FAA Grant Offer which provided funding for the Westplex Taxi Lanes Reconstruction Project. In addition, this project will provide improved airport safety and infrastructure maintenance.
Financial Impact:
The grant application based on bids was submitted on May 15, 2013 in the amount of $4,905,017 (91.06%) ($2M Entitlement / $2,905,017 Discretionary), State Share amount of $240,780 (4.47%) and City share amount of $240,780 (4.47%) for a total project cost of $5,386,577.
This Grant Agreement in the amount of $4,905,017 is for the Westplex Taxi Lanes Reconstruction Project at the Flagstaff Pulliam Airport.
The project is budgeted in account number 270-3776-783 in the combined amount of $6,149,445 for FY 2013 and 2014.
This Grant Agreement in the amount of $4,905,017 is for the Westplex Taxi Lanes Reconstruction Project at the Flagstaff Pulliam Airport.
The project is budgeted in account number 270-3776-783 in the combined amount of $6,149,445 for FY 2013 and 2014.
Connection to Council Goal:
Effective governance
Has There Been Previous Council Decision on This:
- Council approved engineering design services contract on December 4, 2012.
- Council approved the CMAR Design Phase Contract and the Construction Administration Contract on May 7, 2013.
- Council approved the CMAR Construction Phase Services on June 6, 2013, contingent upon receipt of the grants from the FAA and ADOT.
Options and Alternatives:
- Ratify and accept the Grant Agreement which will provide funding to complete the project.
- Not ratify and accept the Grant Agreement and the funds will be returned and project cancelled.
Background/History:
On December 4, 2012, City Council approved Supplemental Agreement Number 2 for Consulting Services with Kimley-Horn and Associates to provide design phase services for the Westplex Taxi Lanes Reconstruction project. On May 7, 2013, City Council approved the CMAR design phase services contract with J. Banicki Construction. Banicki has completed the design phase services and has provided a Guaranteed Maximum Price (GMP) to construct the project.
In recent years, the Arizona State Legislature has authorized the use of Alternative Project Delivery Methods (APDM) in lieu of the traditional design-bid-build method of project delivery. The Federal Aviation Administration has also authorized use of APDM. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work.
On March 13, 2013, a Request for Statements of Qualifications for Construction Manager at Risk services was published in the Arizona Daily Sun and posted on the City’s purchasing website. On March 28, 2013, the City of Flagstaff received three Statements of Qualifications from firms wishing to provide CMAR services for the project. A selection committee of five members independently reviewed and evaluated those statements in accordance with guidelines established by the enabling legislation. Based on numerical evaluation of the statements received, the firm of Banicki Construction received the highest ranking and was deemed the most qualified among those submitting proposals to provide the desired design phase services. On June 6, 2013, Council approved the CMAR Construction Phase Services, contingent upon receipt of the grants from the FAA and ADOT.
This project was submitted to FAA and ADOT as part of our Airport Capital Improvement Program. In April 2013 a Grant Application was submitted based on bids for the Westplex Taxi Lanes Reconstruction Project at Flagstaff Pulliam Airport.
In recent years, the Arizona State Legislature has authorized the use of Alternative Project Delivery Methods (APDM) in lieu of the traditional design-bid-build method of project delivery. The Federal Aviation Administration has also authorized use of APDM. These alternative methods allow a contracting agency the opportunity to select a construction team utilizing a Qualifications Based Selection process to procure construction services from a firm deemed most qualified to perform the work.
On March 13, 2013, a Request for Statements of Qualifications for Construction Manager at Risk services was published in the Arizona Daily Sun and posted on the City’s purchasing website. On March 28, 2013, the City of Flagstaff received three Statements of Qualifications from firms wishing to provide CMAR services for the project. A selection committee of five members independently reviewed and evaluated those statements in accordance with guidelines established by the enabling legislation. Based on numerical evaluation of the statements received, the firm of Banicki Construction received the highest ranking and was deemed the most qualified among those submitting proposals to provide the desired design phase services. On June 6, 2013, Council approved the CMAR Construction Phase Services, contingent upon receipt of the grants from the FAA and ADOT.
This project was submitted to FAA and ADOT as part of our Airport Capital Improvement Program. In April 2013 a Grant Application was submitted based on bids for the Westplex Taxi Lanes Reconstruction Project at Flagstaff Pulliam Airport.
Key Considerations:
The project consists of removal and replacement of taxi lane asphalt pavements between and around existing tee and shade hangars in the westplex area of Flagstaff Pulliam Airport. Work will include milling of existing pavement, excavation and disposal of existing soils, constructing sub-base, base and new asphalt pavements, pavement markings, tie-down installation, pavement marking and other related work. Existing asphalt pavements beneath three existing shade hangars will also be replaced with new concrete pavements.
The pavements and aprons surrounding the existing "tee" and shade hangars are badly deteriorated and require extensive annual patching. Cracks in the pavements are in some cases obstructions to the safe movement of aircraft. These pavements have reached the end of their useful life and are in need of complete replacement.
The pavements and aprons surrounding the existing "tee" and shade hangars are badly deteriorated and require extensive annual patching. Cracks in the pavements are in some cases obstructions to the safe movement of aircraft. These pavements have reached the end of their useful life and are in need of complete replacement.
Community Benefits and Considerations:
Construction of the project will increase the utility and safety of operations at the airport. New pavements surrounding existing hangers will benefit general aviation tenants by providing improved access and easier maneuverability into leased storage units.
Community Involvement:
Involve - The project will require that tenants will not have access to their hangars during construction. To minimize that inconvenience, the project will be constructed in three phases, with access restrictions limited to several hangars in each phase. Tenants will be notified of the upcoming work by mail prior to construction. In addition, e-mails will be sent to all tenants advising of the upcoming work. During construction, weekly updates regarding progress and anticipated dates for reinstating hangar access will be posted on the City website so that tenants may be advised of construction progress.