Consideration and Approval of Contract: Contract for Professional Engineering Services to Peak Engineering, Inc. for the Annual Street Maintenance Program (2026-2028) in the amount of $991,950.00.
 

1. Award the Contract for Professional Engineering Services to Peak Engineering, Inc. for the Annual Street Maintenance Program (2026-2028) in the amount of $991,950.00; and
2. Authorize the City Manager to execute the necessary documents.

The Public Works Streets Section maintains over 700 lane miles of roadway surface infrastructure for the citizens, regional community members, and visitors. Roadways throughout the city vary in design and capacity. In addition to automobile travel, all modes of transportation are integrated and encouraged within the right of way. Modes of travel such as transit, bicycle, and pedestrian opportunities are prevalent and the Streets Section strives to provide transportation infrastructure that is well-connected and as safe as possible for travel, regardless of the chosen mode. The City's annual Street Maintenance Program is an effort to improve aging infrastructure within our existing transportation network. Planning efforts include an evaluation of the asphalt surface, edge treatments, recent overlay project sections, roads that meet maintenance needs, and road stripe engineering. Once the identified needs are prioritized, the Streets Section utilizes funding provided from two sources to address the needs. The first source of revenue is Highway User Revenue Funds (HURF), or what’s commonly referred to as the gas tax, a state shared revenue. The second source of revenue provided is sales tax proceeds collected as a result of the 2014 voter-approved Road Repair and Street Safety Program (RRSS). This City Council action, if approved, will allow for the engineering and design of the Annual Street Maintenance Program for 2026, 2027 and 2028.

Project Name: 2026, 2027, 2028 Road Repair and Street Safety Design
Cost: $991,950.00
Account Number Budgeted: 046-06-163-3321-6-4443
FY2025-26 Budgeted Amount: $13,553,983
Grant Funded: No
Funding Source: Prop 406 special sales tax

The City Council has approved contracts for professional engineering services in previous years for the annual street maintenance program. Transportation maintenance programs have been a topic of discussion in previous sessions. Direction and feedback has been provided in multiple forums, such as the goal-setting process, the annual budgetary process, and community service delivery expectation discussions. Clear direction has been provided to maintain our transportation system, establish asset inventory, deliver capital renewal programs and meet community expectations.

1. Approve the Contract for Professional Engineering Services Contract to Peak Engineering, Inc. for the Annual Street Maintenance Program (2026-2028); or
2. Do not approve the contract and direct staff to re-solicit the services or provide alternative direction.

The City has established an annual program to maintain existing street pavements. The program includes three major elements: non-structural upgrades of asphalt overlay, minor concrete repairs, accessibility improvements including sidewalk/ramp replacement and chip sealing. The citizens of Flagstaff approved the Road Repair and Street Safety Maintenance Program (RRSS) (Prop. 406). This is a dedicated sales tax providing funding of $100 million over 20 years. The program has been aggressively addressing capital projects that have been identified to be in a high state of disrepair on the front end of the program with strong support for annual maintenance until the sales tax sunsets in 2034. The overlay and chip seal street segments are selected after evaluation of the street condition using pavement management asset software.  Each street pavement is assigned an overall condition index (OCI) based on the type and severity of the distress observed.  A pavement that has no distress is given an OCI of 100.  Each pavement distress such as cracking or roughness reduces the street’s OCI.  The street pavements are ranked by OCI and the pavements exhibiting the most severe distress are programmed for resurfacing treatments and improvements. Chip seal techniques are also used to protect recently overlaid sections to prolong the life of the asphalt surface.

A RSOQ (Request for Statement of Qualifications) seeking an engineer to design the Annual Street Maintenance Program (2026-2028) was posted January 9, 2025, closing February 10, 2025. After reviewing all six of the SOQ’s (statement of qualifications), a diverse selection panel deemed Peak Engineering Inc. to be the most qualified firm to complete the required work.

Final scoring:
Peak - 458
Ardurra - 434
Burges & Niple - 383
Remal - 381
C D & E - 361
Golden Peak - 94

The maintenance of the transportation system is a critical part of “high performing governance” that supports not only community members but first responders to deliver their services and is a high priority in PBB.

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