Consideration and Approval of Cooperative Contract: City Hall Uninterruptible Power Supply (UPS) Replacement with Titan Power, Inc., in the amount of $201,769.99, including applicable sales tax.
 

Public Works Facilities recommends replacing two existing UPS systems at City Hall, located at 211 West Aspen Avenue. UPS systems provide temporary battery power during interruptions to normal electrical service, supporting continuity of connected operations and protecting equipment from unexpected power loss.  The existing UPS systems have reached the end of their expected service life and need to be replaced to maintain a reliable backup power source for City Hall.  These systems help to support the City Hall server room, phone and security systems.

Titan Power’s proposal includes a Toshiba 3000 Series 40kVA/40kW three-phase UPS, battery cabinet, maintenance bypass cabinet, and an Eaton 9PXM 20kVA/18kW single-phase UPS. The project also includes engineering, permitting, a seven-day electrical load study, removal and disposal of existing equipment, electrical installation, rigging, and startup services.

Project Name: City Hall UPS replacement
Cost: $201,769.99
Account Number Budgeted: 001-06-152-0522-3-4435 Grant Funded:No
Funding Source: General Fund

No previous Council decision.

1. Approve the cooperative contract with Titan Power, Inc., for $201,769.99, including sales tax. The Facilities Advisory Committee recommended and approved this replacement.
2. Do not approve the contract. Direct staff to revise the scope or pursue an alternative procurement approach.  The existing UPS systems would remain in service, and the City would continue to rely on their current backup-power capability and address maintenance needs as they arise.

The proposed project replaces the existing Eaton 9390 UPS, associated bypass and battery cabinet, and Eaton 9170 UPS. Engineering services will update the electrical one-line diagram, complete load calculations, and document provisions for future expansion of the three-phase system to 80kVA.

The project will renew City Hall’s backup-power infrastructure and support reliable operation of connected systems. Facilities will coordinate installation and required electrical shutdowns with Information Technology and affected City Hall staff.  Procurement reviewed City of Phoenix Contract No. 4701010748 and confirmed it is in effect, covers the required scope, and is eligible for cooperative use.

High Performing Governance
Objective: Enhance the organization’s fiscal stability and increase efficiency and effectiveness.
Replacement of the City Hall UPS systems supports responsible management of City assets by reducing the risk of equipment damage and operational interruptions associated with electrical outages. Cooperative purchasing supports an efficient procurement process.
Sustainable, Innovative Infrastructure
Objective: Deliver outstanding services to residents through a healthy, well-maintained infrastructure system.
The project renews essential backup-power infrastructure at City Hall, improves reliability for connected systems, and supports continuity of municipal services during interruptions to normal electrical power.

Goal PF.2 — Efficient and effective provision of sustainable, equitable public facilities, services, and infrastructure.
Replacing the City Hall UPS systems supports reliable municipal infrastructure and continued delivery of public services by providing temporary backup power to connected systems during electrical interruptions.
Goal PF.1 and Policy PF.1.2 — Preparedness for natural and human-caused hazards through investment in government operational resilience.
The project strengthens City Hall’s ability to withstand power interruptions, protects connected equipment, and reduces the risk of disruption to essential municipal operations.

The project supports the Flagstaff Carbon Neutrality Plan’s Community Resilience strategy CR-2, which calls for strengthening existing community systems to withstand short-term shocks and long-term change. Improving backup power reliability at City Hall helps reduce disruption to municipal operations and public services during power interruptions.

None.

The City Hall UPS replacement project supports Public Works Facilities planning by renewing critical building infrastructure and reducing the risk of equipment failure and interruption to municipal operations. Reliable backup power protects connected equipment during electrical disturbances and supports continued delivery of City services.

The project incorporates a seven-day electrical load study and engineered design to match replacement equipment to operational needs. Modular equipment provides capacity for future expansion, while the maintenance bypass cabinet allows servicing with reduced disruption to connected loads. These features support proactive asset management, maintainability, and responsible long-term investment in City facilities.