- Meeting Date:
- 06/16/2015
- Co-Submitter:
- Michelle D'Andrea, City Attorney
- From:
- Rick Compau, Purchasing Director
Information
TITLE:
RECOMMENDED ACTION:
A) Award contracts, not to exceed $250,000 annually per firm, for On-Call Legal Services to the following fourteen (14) firms:
1.) Jones, Skelton & Hochuli
2.) Gust Rosenfeld
3.) Struck Wieneke
4.) Ayers & Brown
5.) Ryley, Carlock & Applewhite
6.) Udall Law Firm
7.) Dickinson Wright
8.) Curtis, Goodwin & Sullivan
9.) Lee Story
10.) Coppersmith Brockelman
11.) Mangum, Wall, Stoops & Warden
12.) Ellen Van Riper
13.) Holm, Wright, Hyde & Hays
14.) Hufford, Horstman & Mongini
B) Authorize the City Manager to execute the necessary documents
Executive Summary:
Financial Impact:
Awarding multiple Contracts based on specific areas of qualifications and experience on an as needed basis will result in increased efficiency. Award of these on-call legal services contracts does not obligate the City to utilize a particular firm's services or to assign a minimum number of cases to any of these firms.
Connection to Council Goal and/or Regional Plan:
Has There Been Previous Council Decision on This:
Options and Alternatives:
2.) Approve a smaller number of Contracts.
3.) Approve with a lower spending cap limit of $150,000 maximum annually.
3.) Reject the on-call legal services contract format and advertise an RFP for each individual legal services Contract as needed.
Background/History:
The City's Purchasing Section conducted a Request for Proposals (RFP) process and a total of twenty-two (22) proposals were received. An evaluation committee comprised of seven (7) members evaluated the proposal responses according to the following evaluation criteria:
1.) Experience, qualifications and demonstrated areas of expertise;
2.) References and reputation;
3.) Conflicts of interest and perceived conflicts of interest;
4.) Qualifications of staff attorneys;
5.) Past performance in City of Flagstaff matters; and
6.) Price/Fee structure
After completing the evaluation process, the evaluation committee determined that it would be in the best interest of the City to award multiple on-call Contracts. The on-call legal services Contract allows for an initial three (3) year term, with the option to extend the Contract for an additional two (2) year period upon mutual agreement from both parties. None of the awarded contracts guarantee any case or that any minimum number of cases will be assigned to that firm. The City selects firms on a case-by-case basis, based upon the needs of the City in a particular legal matter.