9.C.
City Council Meeting - FINAL
- Meeting Date:
- 07/21/2015
- From:
- Mike Gouhin, FHA Director
Information
TITLE:
Consideration and Approval of Contract: Brannen Homes Roof Replacement (Approve contract with Centennial Contractors Enterprises, Inc. in the amount of $209,860.90.)
RECOMMENDED ACTION:
-
Approve the use of the Mohave Educational Services Cooperative, and contract with Centennial Contractors Enterprises for the Cooperative Job Order Contract #14G-CENT-0903 in the amount of $209,860.90 to replace roofs on 19 buildings at Brannen Homes.
Executive Summary:
The Dept. of Housing and Urban Development provides Capital Fund Program funding annually for the rehabilitation of existing public housing to keep residential units in decent, safe and habitable condition. One of the major work items budgeted is the replacement of public housing roofs. Brannen Homes consists of three developments, AZ6-2, AZ6-3 and AZ6-4 with AZ6-3 being the last development to have the roofs replaced. The roofs in development AZ6-2 were replaced in 2013 by Centennial Contractors Enterprises, Inc. utilizing the Mohave Educational Services Cooperative Job Order Contract. Prior to obtaining the proposal all of the roofs were tested for asbestos in accordance with City policy and the test results were negative.
Financial Impact:
There is no financial impact as the re-roofing is being funded by HUD as part of Capital Fund Program AZ20P00650113 and Capital Fund Program AZ20P00650114. The appropriation is budgeted in the Housing Authority Fund with a revenue offset.
Connection to Council Goal and/or Regional Plan:
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
REGIONAL PLAN:
Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors.
Goal NH.4. All housing is safe and sanitary.
REGIONAL PLAN:
Goal NH.3. Make available a variety of housing types at different price points, to provide housing opportunity for all economic sectors.
Goal NH.4. All housing is safe and sanitary.
Has There Been Previous Council Decision on This:
Yes. The Capital Fund Program Budgets including the re-roofing were included in the FY2013 City of Flagstaff Housing Authority Annual Plan approved by the City Council on April 2, 2013 and the FY2014 City of Flagstaff Housing Authority Annual Plan approved by the City Council on April 1, 2014.
Options and Alternatives:
1) Approve the award of the roofing contract and authorize the Interim City Manager to execute the necessary documents.
2) Reject the proposal and reprogram the funds for other identified capital fund work items.
2) Reject the proposal and reprogram the funds for other identified capital fund work items.
Background/History:
Due to a backlog of HUD funding for capital improvements of housing authority properties the Quality Housing and Work Responsibility Act of 1998 required housing authorities to prepare a long range capital improvement plan. A formula based plan was included in the QHWRA to provide annual funding through the Capital Fund Program to alleviate some of the backlog. Due to the age of the City of Flagstaff Housing Authority properties one of the capital improvement work items was to replace the roofs in all of its developments. The contract being presented is the final phase of the roof replacements.
Key Considerations:
The contractor will strip and dispose of all existing shingles, underlayment, drip edge, ridge vents, roof penetration jacks, and possibly flashings. Upon approval of the Housing Authority Project Manager new shingles, underlayment, drip edge, ridge vents and flashing will be installed.
New roofing shingles will be furnished and installed per manufacturer's specifications. Architectural shingles made by Malarky, Tamko or equal with a minimum weight of 235 pounds are required. Color will match existing shade for each building as close as possible.
New roofing shingles will be furnished and installed per manufacturer's specifications. Architectural shingles made by Malarky, Tamko or equal with a minimum weight of 235 pounds are required. Color will match existing shade for each building as close as possible.
Expanded Financial Considerations:
Without approval to authorize a contract with Centennial Contractors Enterprises, Inc. the roofs are in danger of further deterioration making them susceptible to leaking and structural damage. There are no General Fund monies involved in the roof replacement.
Community Benefits and Considerations:
The community benefit of this project is to protect the public housing units and provide a safe, sanitary and comfortable living environment for the residents.
Community Involvement:
Inform
Involve
The Public Housing Residents are kept informed of unit improvements through the Siler Resident Management Corporation (SRMC); monthly housing authority newsletters; and resident meetings.
The QHWRA requires resident participation through a Resident Advisory Board (RAB). Since the SRMC represents all of the Public Housing Residents, they are considered to be the RAB.
Public Hearings were held in 2013 and 2014 to obtain resident input on the PHA Annual Plans and the Capital Fund Program items which included the Brannen Homes roof replacement. Written comments were received from the SRMC supporting the Capital Fund Program.
Involve
The Public Housing Residents are kept informed of unit improvements through the Siler Resident Management Corporation (SRMC); monthly housing authority newsletters; and resident meetings.
The QHWRA requires resident participation through a Resident Advisory Board (RAB). Since the SRMC represents all of the Public Housing Residents, they are considered to be the RAB.
Public Hearings were held in 2013 and 2014 to obtain resident input on the PHA Annual Plans and the Capital Fund Program items which included the Brannen Homes roof replacement. Written comments were received from the SRMC supporting the Capital Fund Program.
Expanded Options and Alternatives:
1. Approve the award as recommended. This would allow work to begin immediately so that the work would be completed by the end of summer.
2. Reject approval of the award. This would jeopardize the Capital Fund Program and would cause further deterioration of the roofs.
2. Reject approval of the award. This would jeopardize the Capital Fund Program and would cause further deterioration of the roofs.