10.C.
City Council Meeting - FINAL
- Meeting Date:
- 09/15/2015
- From:
- Barbara Goodrich, Deputy City Manager
Information
TITLE:
Consideration and Adoption of Resolution No. 2015-32: A resolution of the Council of the City of Flagstaff, Arizona authorizing the appointment of a City Treasurer.
RECOMMENDED ACTION:
1) Read Resolution No. 2015-32 by title only
2) City Clerk reads Resolution No. 2015-32 by title only (if approved above)
3) Adopt Resolution No. 2015-32
2) City Clerk reads Resolution No. 2015-32 by title only (if approved above)
3) Adopt Resolution No. 2015-32
Executive Summary:
The City Charter requires the Treasurer be appointed to receive and have custody of all money of the City. As Rick Tadder has assumed the Acting Management Services Director position, this responsibility now falls to him on a daily basis and it's requested he be appointed City Treasurer. Barbara Goodrich, Deputy City Manager, currently holds this office.
Financial Impact:
There is no financial impact to this appointment.
Connection to Council Goal and/or Regional Plan:
COUNCIL GOALS:
1) Invest in our employees and implement retention and attraction strategies
3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics
5) Develop and implement guiding principles that address public safety service levels through appropriate staffing levels
7) Address key issues and processes related to the implementation of the Regional Plan
9) Foster relationships and maintain economic development commitment to partners
11) Ensure that we are as prepared as possible for extreme weather events
Has There Been Previous Council Decision on This:
No.
Options and Alternatives:
Appoint Rick Tadder as the City Treasurer. Pros: Mr. Tadder is best positioned to oversee the City's financial activity on a daily basis.
Keep Barbara Goodrich as the City Treasurer Pros: No action is needed.
Keep Barbara Goodrich as the City Treasurer Pros: No action is needed.
Background/History:
FLAGSTAFF CITY CHARTER: Article IV, Administrative Departments, Offices, and Employees, Section 3 - states that the City Manager shall, with approval of the Council, appoint an officer of the City, who shall have the title of City Treasurer, and who shall receive and have custody of all the money of the City, and shall keep and save said money, and dispense the same only as provided by ordinance, and who shall always be bound by the Constitution, laws of the State, Charter of the City, and ordinances, and upon whom legal garnishments may be service. The City Treasurer will serve at the pleasure of the City Manager.
The Flagstaff City Code also provides for additional duties of the City Treasurer including:
Receive and disburse monies (Chapter 1-10)
Receive and invest city court funds (Chapter 1-15)
Pay warrants, checks, and vouchers (Chapter 1-17)
Deposit active deposit funds of the City (Chapter 1-17)
Annual report on investments to Council (Chapter 1-17)
Invitation for bids or interest to be paid on inactive deposits by financial institutions (Chapter 1-17)
Receive business license taxes (Chapter 3-01)
Transfer transaction privilege taxes to correct account (Chapter 3-05)
Receive dog impoundment fees (Chapter 6-02)
Issue dog licenses and dog tags (Chapter 6-02)
Receive water connection fees, water account payments (Chapter 7-03)
Receive funds for repair of sidewalk or to redeem property (Chapter 8-01)
Receive and invest funds for the Cemetery Perpetual Care Fund (Chapter 8-07)
Receive and deposit parking meter fees. (Chapter 9-01)
Barbara Goodrich, the current City Treasurer, has recently accepted the position of Deputy City Manager vacating her prior position of Management Services Director. Rick Tadder is serving as the Acting Management Services Director until such time a successful recruitment is completed to fill the Management Services Director position. Mr. Tadder is best positioned to provide the necessary oversight of the City's daily financial activity so it is requested he receive this appointment. The sections that Mr. Tadder supervises that have a direct link to the duties noted above include:
Finance - accounting, budgeting, payroll, accounts payable, and grants
Sales Tax and Revenue - sales tax administration, customer service, miscellaneous revenues, collections, investments, meters
Purchasing - all City procurement
The Flagstaff City Code also provides for additional duties of the City Treasurer including:
Receive and disburse monies (Chapter 1-10)
Receive and invest city court funds (Chapter 1-15)
Pay warrants, checks, and vouchers (Chapter 1-17)
Deposit active deposit funds of the City (Chapter 1-17)
Annual report on investments to Council (Chapter 1-17)
Invitation for bids or interest to be paid on inactive deposits by financial institutions (Chapter 1-17)
Receive business license taxes (Chapter 3-01)
Transfer transaction privilege taxes to correct account (Chapter 3-05)
Receive dog impoundment fees (Chapter 6-02)
Issue dog licenses and dog tags (Chapter 6-02)
Receive water connection fees, water account payments (Chapter 7-03)
Receive funds for repair of sidewalk or to redeem property (Chapter 8-01)
Receive and invest funds for the Cemetery Perpetual Care Fund (Chapter 8-07)
Receive and deposit parking meter fees. (Chapter 9-01)
Barbara Goodrich, the current City Treasurer, has recently accepted the position of Deputy City Manager vacating her prior position of Management Services Director. Rick Tadder is serving as the Acting Management Services Director until such time a successful recruitment is completed to fill the Management Services Director position. Mr. Tadder is best positioned to provide the necessary oversight of the City's daily financial activity so it is requested he receive this appointment. The sections that Mr. Tadder supervises that have a direct link to the duties noted above include:
Finance - accounting, budgeting, payroll, accounts payable, and grants
Sales Tax and Revenue - sales tax administration, customer service, miscellaneous revenues, collections, investments, meters
Purchasing - all City procurement
Key Considerations:
The individual that serves as Treasurer needs to have regular involvement in the financial activity of the City. As Acting Management Services Director, Mr. Tadder is responsible for the oversight of the City sections that have a direct impact on the City's financial health on a daily basis as shown above.
Expanded Financial Considerations:
None.
Community Benefits and Considerations:
The Charter requires the Council appoint a City Treasurer. The City is best served by someone in this role that is involved in a regular basis on the daily financial activity.
Community Involvement:
Inform
Expanded Options and Alternatives:
No additional options/alternatives.