Consideration and Approval of Cooperative Purchase Contract:  Two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems in the amount of $222,992.66.

1. Approve the purchase of two (2) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems, an authorized dealer of Caterpillar products, in the amount of $222,992.66, plus any additional applicable sales tax or fees through a Local Government Purchasing Cooperative Contract #120617-CAT with National Joint Power Alliance (formerly Sourcewell); and
2. Authorize the City Manager to execute the necessary documents.

On January 30, 2018, Water Services and Sustainability presented the risk to the City's water supply in the event of a catastrophic power loss.  Specifically, the City has the ability to provide approximately 1.8 days of water to the community when factoring in system storage and our single stand-by power generator located at the Shop Well.  At that meeting, City Council directed Staff to plan for providing a minimum water supply in the event of a catastrophic power loss.  In order to meet Council's minimum water supply requirement, Staff has determined the need to use five (5) portable stand-by generators to be used at four (4) critical water production facilities.  Specifically, two (2) 350kW generators run in parallel at the Lake Mary Water Treatment Plant, two (2) 350kW generators that run in parallel at Raw Water Pump Station and one (1) 350kW generator shared between the Railroad Springs Booster Station (RSBS) and the North Reservoir Filtration Plant (NRFP). 

Taking a phased approach, three (3) of the units were purchased in FY2019.  The purchase of an additional two (2) in FY2020 will complete the approach of having five (5) to ensure the City can provide a minimum water supply in the event of a catastrophic power loss. 

Current budget has $240,000 in Line item 202-08-301-1011-0-4405 (Lake Mary Water Treatment Operations Machinery and Equipment).

Council direction given on January 30, 2018 for the minimum service level for Water Production and Distribution.

1. January 30, 2018, Work Session, Item 4 Water Services Vulnerability to Catastrophic Power Loss; and
2. June 5, 2018, Regular Council Session, Item 7C Consideration and Approval of Contract:  Temporary Emergency Stand-by Power for Water Services - Water Production Operations (council discussion/question on purchasing units rather than renting); and
3. October 2, 2018, Regular Council Session, Item 8A Consideration and Approval of Contract:  Approve the purchase of three (3) new trailer mounted Caterpillar C13 350kW generator sets from Empire Power Systems under a cooperative purchase agreement. 

1. Approve the cooperative purchase contract to purchase two generators to assist in the prevention of the risk to the City's water supply in the event of catastrophic power loss; or
2. Not approve the cooperative purchase contract for two generators and direct Staff to conduct a formal procurement process which would require that the City continue the practice of renting generators at three month intervals during the formal procurement process and place the City in a vulnerable position facing catastrophic power failure and water loss.

N/A

Ability to maintain a minimum service level for water production and distribution during a catastrophic power failure.

N/A

Stand-by power would be available, if needed, any time of year, during a catastrophic power failure to ensure Water Production and Distribution can meet a minimum service level.

N/A