10.C.
City Council Meeting - FINAL
- Meeting Date:
- 02/05/2013
- From:
- Elizabeth A. Burke, City Clerk
Information
TITLE:
Consideration and Adoption of Resolution No. 2013-01: A resolution of the City Council of the City of Flagstaff, Coconino County, Arizona, repealing Resolution No. 2005-117, Board and Commission Members' Handbook, and adopting the 2013 Board and Commission Members' Handbook.
RECOMMENDED ACTION:
1) Read Resolution No. 2013-01 by title only.
2) Adopt Resolution No. 2013-01.
2) Adopt Resolution No. 2013-01.
Policy Decision or Reason for Action:
Adopting of this resolution will allow staff to move forward with periodic training of the City's Board and Commission members with a Handbook that includes current statutes, specifically with regard to the Open Meeting Law, and further clarification of practices.
Financial Impact:
None.
Connection to Council Goal:
11. Effective governance
Has There Been Previous Council Decision on This:
On November 15, 2005, the Flagstaff City Council adopted Resolution No. 2005-117, which adopted the Board and Commission Members' Handbook.
Options and Alternatives:
A) Adoption Resolution No. 2013-01.
B) Make further changes to the Handbook and adopt as amended.
C) Not adopt Resolution No. 2013-01.
B) Make further changes to the Handbook and adopt as amended.
C) Not adopt Resolution No. 2013-01.
Background/History:
On November 15, 2005, the Flagstaff City Council adopted Resolution No. 2005-117, the Board and Commission Members' Handbook. A copy of this Handbook is presented to new members when they are appointed, and is also referenced during the periodic Board/Commission Member Training held by the City Clerk's Office and Legal.
Key Considerations:
Staff is requesting the proposed changes to this Handbook so that training may be scheduled and performed. Adoption of these changes would allow staff to reference current State Statutes and be clear on existing procedures. To summarize, these changes:
- Provide that minutes must now be taken for all boards/commission, regardless of whether they are advisory in nature.
- Eliminate reference to the Council liaisons to boards/commissions, since these no longer exist.
- Clarify that a board/commission expecting a larger than usual crowd to attend must attempt to provide ample room for the attendees.
Community Benefits and Considerations:
The benefit of this resolution is that it allows the most current information to be provided to the City's board and commission members.
Community Involvement:
Inform
Consult
Involve
Collaborate
The proposed changes were forwarded to Leadership as well as board/commission staff liaisons to help ensure that any other issues which boards and commissions were dealing with were also addressed.
Consult
Involve
Collaborate
The proposed changes were forwarded to Leadership as well as board/commission staff liaisons to help ensure that any other issues which boards and commissions were dealing with were also addressed.
Council Action:
Adopted by CC 02/05/2013 - EAB