Consideration and Approval of Contract:  Cooperative Purchase Contract (2020-56) with Parkeon, Inc. DBA Flowbird for kiosk management and mobile payment software, utilizing a National Cooperative Purchasing Alliance Contract (05-19).

1. Approve a Cooperative Purchase Contract for the purchase of parking kiosks, an annual subscription for kiosk management and mobile payment software from Parkeon, Inc. DBA Flowbird (2020-56), under NCPA Contract (05-19) in an annual amount not to exceed $125,000.
2. Authorize the City Manager to execute the necessary documents for the purchase of multi-space pay-to-park kiosks, the annual subscription for kiosk management and the mobile payment software from Flowbird.

In January 2016, the City Council adopted a Comprehensive Parking Management Plan.  The City purchased the necessary parking meters and software to implement the plan. The City's existing contract with Parkeon, Inc. is expiring January 31, 2020.  The proposed Cooperative Purchase Contract with Parkeon, Inc. DBA Flowbird will commence February 1, 2020, and will enable continued uninterrupted service.  The new contract also allows for future purchases of additional parking equipment from Flowbird if needed.  Under the new contract, the customer cost of a transaction on the Flowbird App will be reduced from $.35 to $.23.

The FY 2019-20 budget for the Parking District includes the purchase of software and related costs. These costs are consistent with the previous year's expenses.  The current cost of a pay-to-park kiosk is $5,700.00.  The cost of the software is not a fixed price but is dependent upon variables including the number of kiosks in service and the number of features in use. The estimate annual subscription for the software component of the contract is $76,000.  The FY 2019-20 budget for the software is $81,000 in account 061-07-231-0891-6-4343. The contract, which is the same pricing as last year, is not to exceed $125,000.

3) Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.
6) Provide a well-managed transportation system.
7) Continue to implement the Flagstaff Regional Plan and focus efforts on specific plans.

In January of 2016, the City Council adopted a Comprehensive Parking Management Plan and established several policies with regard to parking and parking management. This contract was approved with Parkeon, Inc in preparation for the parking program.  All actions herein remain consistent with Council-established policies.

1) Approve the Cooperative Purchase Contract with Parkeon, Inc DBA Flowbird as proposed allowing for service continuity.

2) Reject the Cooperative Purchase Contract and direct staff to perform a procurement process.  This will likely disrupt the continuity of services while a new partner is identified.

Note: Normally amendment of a contract would also be an option, but due to the nature of the Cooperative Purchase Contract, an amendment is not possible without a new procurement.

Parkeon has shifted its name to Flowbird and is allowing a reduction in the fee for the use of the app.  They have provided satisfactory services and are critical to the infrastructure of the parking management program.

The current inventory of pay-to-park kiosks is sufficient for the parking program and ParkFlag does not anticipate any near future purchases of pay-to-park kiosks.  However, there has been the need to replace kiosks for any damaged units so the active contract is important to maintain operational stability and the ability to adjust to unanticipated events.