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8.D.
City Council Meeting - FINAL
Meeting Date:
03/15/2022
From:
Emily Markel, Senior Procurement Specialist

Information

TITLE:

Consideration and Approval of Contract:  Consideration of Contract award to First Class Enterprises, LLC., DBA First Class Sanitation for the Purchase and Maintenance of Portable Chemical Toilets.

STAFF RECOMMENDED ACTION:

  1. Approve the Contract with First Class Enterprises, LLC DBA First Class Sanitation for the Purchase and Maintenance of Portable Chemical Toilets; and
  2. Authorize the City Manager to execute the necessary documents. 

Executive Summary:

The Contract will supply multiple divisions within the City of Flagstaff with the Purchase and Maintenance of Portable Chemical Toilets for an initial period of three (3) years with an option to renew for two (2) additional one (1) year terms. The Parks Section, Solid Waste and Community Events will utilize the Contract for various City parks and athletic fields, at the landfill and for City sponsored events.

Financial Impact:

  • The Parks Section has account number (001-06-155-0561-5-4245) and (001-06-155-0567-5-4245) budgeted for the Portable Chemical Toilet rentals as one-time funding.
  • Solid Waste (Landfill) has account number (211-06-165-0631-0-4215) budgeted for two (1) Portable Chemical Toilets located at the landfill.
  • Community Events has account number (001-06-156-0583-5-4245) for various city sponsored events.

Policy Impact:

N/A

Connection to PBB Priorities/Objectives, Carbon Neutrality Plan & Regional Plan:

Connection to Council Goal and/or Regional Plan:

COUNCIL GOALS:

Provide sustainable and equitable public facilities, services, and infrastructure systems in an efficient and effective manner to serve all population areas and demographics.

 

Regional Plan
           Recreation
Goal REC.1. Maintain and grow the region's healthy system of convenient and accessible parks, recreation facilities, and trails.

Has There Been Previous Council Decision on This:

N/A

Options and Alternatives:

  1. Award the Contract as recommended by Staff
  2. Not award the Contract and direct Staff to re-solicit 
  3. Not award the Contract and not provide the Portable Chemical toilets at various parks, the landfill and City events.

Background and History:

The Portable Chemical Toilets will be placed in various City parks and athletic fields, used by the Solid Waste Section at the landfill and used by Community Events for various City sponsored events.

On November 16, 2021, Procurement staff posted an Invitation for Bids (IFB) for Portable Chemical Toilets on the City's PlanetBids electronic bidding platform, and advertised in the Arizona Daily Sun for two (2) consecutive weeks: Sunday, November 21, 2021 and Sunday, November 28, 2021 in the Arizona Daily Sun. In addition, Procurement staff provided courtesy notifications to all Portable Chemical Toilet vendors in the Flagstaff area. On December 16, 2021, the City received one (1) bid from First Class Enterprises, LLC.  After discussions and review among City staff, First Class Enterprises LLC was deemed qualified to perform the work and staff is requesting approval of the Contract for Purchase and Maintenance.

Key Considerations:

This is a low-cost option to provide restroom services at parks, the landfill and public events where toilet facilities would otherwise not be provided.

Community Involvement:

The Portable Chemical Toilets will be placed and maintained year-round and/or on a seasonal basis at various parks, the landfill and at public events.

Attachments