10.C.
City Council Meeting - FINAL
- Meeting Date:
- 11/05/2013
- From:
- Randy Whitaker, Project Manager
Information
TITLE:
Consideration of the Intergovernmental Agreement (IGA)/Joint Project Agreement (JPA): 13-0002790-I between the City of Flagstaff (City) and the Arizona Department of Transportation (ADOT) for the FY 2014 Highway Safety Improvement Program (HSIP), Design and Installation of Signs.
RECOMMENDED ACTION:
Approve the Intergovernmental Agreement between the City of Flagstaff and Arizona Department of Transportation for grant funds in the amount of $300,000.
Policy Decision or Reason for Action:
The original IGA/JPA was for the inventory of the signs citywide. This is a new IGA/JPA for the design and construction phase of the project. Approving the IGA/JPA will obligate Federal HSIP funding for the FY 2014 for a total project of $300,000. It is anticipated this phase will cover the design and construction of approximately 2,600 regulatory signs, part of the inventory described in the attached Eligibility Letter from ADOT.
Subsidiary Decisions Points: This project is for the design and installation of signs and will be administered by ADOT.
Subsidiary Decisions Points: This project is for the design and installation of signs and will be administered by ADOT.
Financial Impact:
This IGA/JPA will fund the design and installation of signs in the amount of $300,000 ($40,000 design / $260,000 construction). The total cost of the Sign Replacement Plan is estimated to be $875,000 and will be paid for from HSIP funds. The federal share is funded at $875,000 (100%).
Connection to Council Goal:
1. Repair Replace maintain infrastructure (streets & utilities)
Has There Been Previous Council Decision on This:
Yes – Original IGA/JPA for FY 2010 HSIP funds awarded on July 20, 2010 in the amount of $175,000. Amendment One on June 10, 2011 for an additional $50,000. The original IGA/JPA was for the inventory of the signs citywide. This is a new IGA/JPA for the design and construction phase of the project.
Options and Alternatives:
- Approve the IGA/JPA as presented. This IGA/JPA will authorize the funds for the project up to the maximum available. Upgraded signs will achieve greater safety by maintaining to minimum federal reflectivity standards.
- Provide directions for revisions and future Council consideration
- Reject the IGA/JPA. This will not obligate the additional funding and City would have to reimburse FHWA for the inventory cost.
Background/History:
The purpose of the Highway Safety Improvement Program (HSIP) is to achieve a significant reduction in traffic fatalities and serious injuries on public roads. This is to be accomplished through the development and implementation of the Strategic Highway Safety Plan (SHSP), which is a statewide-coordinated safety plan that provides a comprehensive framework for reducing highway fatalities and serious injuries on all public roads. SHSP is intended to identify the state’s key safety needs and guide HSIP investment decisions. Funding is from the U.S. Department of Transportation, Federal Highway Administration through the Arizona Department of Transportation which is responsible for administering the HSIP in Arizona.
Key Considerations:
The 2010-11 IGA/JPA entered into between the City and ADOT developed a video log and inventory of all the signs within the City. As part of the sign inventory a Sign Replacement Plan was developed that separated the regulatory, warning and guide signs into replacement phases. This IGA/JPA is the first phase and will replace regulatory signs such as Stop, Yield and Speed Limit signs along with any other signs on the same pole.
The HSIP funds must have an approved IGA/JPA to be obligated by ADOT. Any funding not obligated by the City or County in the FMPO Region within this fiscal year is returned to ADOT.
The HSIP funds must have an approved IGA/JPA to be obligated by ADOT. Any funding not obligated by the City or County in the FMPO Region within this fiscal year is returned to ADOT.
Expanded Financial Considerations:
The sign replacement plans current and future HSIP funding per fiscal year are in the following amounts:
FY 2014 - $300,000
FY 2017 - $275,000
FY 2018 - $300,000
It is anticipated that future IGA/JPA Amendments will provide funding for additional sign replacement such as school warning, destination, parking and community signs.
The total cost of the sign replacement plan is estimated to be $875,000 and will be paid for from HSIP funds. The federal share is funded at $875,000 (100%).
FY 2014 - $300,000
FY 2017 - $275,000
FY 2018 - $300,000
It is anticipated that future IGA/JPA Amendments will provide funding for additional sign replacement such as school warning, destination, parking and community signs.
The total cost of the sign replacement plan is estimated to be $875,000 and will be paid for from HSIP funds. The federal share is funded at $875,000 (100%).
Community Benefits and Considerations:
Provide additional safety and reduced maintenance cost.
Community Involvement:
Inform
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program.
Although there has been no formal public involvement process, this project has been approved by the Flagstaff Metropolitan Planning Organization for inclusion in the Transportation Improvement Program.