Approval of expenditure in the amount of $308,771 to JSR Fueling Technologies, LLC for Fuel Station Improvements.

Our fuel management system at our fuel station is inoperable at this time. The fuel management system is used to keep an accounting of fuel used at our station and give electronic authorization for the pumps to turn on and off. Our station is operable in manual mode, but lacks the security needed and relies on paperwork to be filled out by those who utilize the pumps. This may lead to human error, and provides an opportunity for individuals to pump gas without electronic authorization. Only a padlock prevents someone from pumping gas at our fuel station.

The infrastructure associated with our fuel management system is in disrepair. Our current conduit is deteriorated and is currently a hazard. Parts for our current fuel management system are hard to find due to the age of the equipment. Although our four current fuel dispensers are operable, it is suggested that we go ahead and replace them at this time to have a system that is the same age and minimize the chance of failure in the near future. An additional proposal (#6035) was provided to upgrade our fuel controller for enhanced operability and allow the City and FPUA to be on the same software platform. The new controller utilizes FOBS to decrease the time spent at the fuel station.     
 
The fuel island canopy is in disrepair and requires replacement. The quote provided by JSR Fueling Technologies includes the replacement of the canopy and includes prepping, priming, painting of the canopy supports, and installation of sleeves over the supports. The quote also includes painting of the bollards around the station and connection of drainage piping. 

There are currently four fuel dispensers that utilize a dual-hose system. We will replace the dispensers with mechanical Gasboy 9100K dual-hose dispensers. It has been determined that mechanical dispensers are more reliable than digital dispensers and suit our application better. 
 

The fuel station is essential for the operation of City vehicles and equipment. JSR Fueling Technologies, LLC has been awarded several municipal and county bids for the installation of fuel dispensing equipment and fuel management systems. We have determined that they are a responsible bidder. Due to the urgency of the matter and the time that it takes to enter into a formal bidding process, it has been requested that the City Commission approve on an emergency basis Proposal # 5974 in the amount of $274,640 and Proposal # 6035 in the amount of $19,428 rounded up to the nearest dollar from JSR Fueling Technologies, LLC. The Department is requesting a 5% contingency be included with the proposals for any unforeseen issues that may arise in the amount of $14,703. Staff will make every effort to refrain from using the contingency funds.

It is the intent of the Department to have the project completed prior to the end of July 2025 and before the active portion of the 2025 Hurricane Season. 
 

There are no alternatives. 

Public Works

Finance for funding purposes.