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AI- 11240
9.B.
CC CONSENT
Meeting Date:
09/23/2008
Submitted For:
Marty Salazar
Submitted By:
Ovidio Gonzalez, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

1.   Presentation for discussion, consideration, and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with ComdataCorporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:

a. CSCD
b. Planning
c. Right of Way
d. SATF

2.   Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;

BACKGROUND

Please see attached Comdata Fuel card Application/Request forms submitted by department(s).

Fiscal Impact

FISCAL YEAR:
2008
ACCT. #:
8-1297-423-00-320-002-9-682
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

CSCD - Available Balance as of 9-18-08 $4,200.00; Amount available for PO #609011 $800.00 for Transmontaigne Product Svcs as of 9-18-08.

FISCAL YEAR:
2008
ACCT. #:
8-1100-419-10-210-001-0-682
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Planning - Available Balance as of 9-18-08 $67.05; Amount available for PO #603555 $7,969.41 as of 9-18-08 for Transmontaigne Product Services, Inc.

FISCAL YEAR:
2008
ACCT. #:
8-1200-431-00-260-001-0-682
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Right of Way - Available Balance as of 9-18-08 $451.24; Amount available for PO #'s 607064 and 597016 $8,724.69 & $4,498.44, for Transmontaigne Product Services & Arguindegui Oil Co. II LTD, respectively. 

FISCAL YEAR:
2008
ACCT. #:
8-1297-423-00-320-020-9-682
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

SATF - Available Balance as of 9-18-08 $3,200.00; Amount available in PO #608941 $800.00 as of 9-18-08 for Transmontaigne Product Services, Inc.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 09/17/2008 05:25 PM
Budget and Management Veronica Lopez 09/18/2008 07:38 AM
Auditor's Office lfong 09/18/2008 03:02 PM
Court Administrator Alejandro Garcia 09/18/2008 03:03 PM
Form Started By:
Oscar Gonzalez
Started On:
09/17/2008 03:19 PM
Final Approval Date:
09/18/2008