Skip to main content

AgendaQuick™

View Agenda Item

Back to View Meetings Back to Agenda
Previous Item Next Item
AI- 11855
11.A.
CC CONSENT
Meeting Date:
10/28/2008
Submitted For:
Marty Salazar
Submitted By:
Ovidio Gonzalez, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

1.   Presentation for discussion, consideration and approval of application requests for Fleet Fueling Cards through our participation with Texas Procurement and Support Services (TPASS) contract with Comdata Corporation/Transmontaigne Product Services, Inc. (awarded vendor of State Council on Competitive Government) submitted by Elected Officials/Department Heads/Agency and/or Program Directors detailing holders and users as attached hereto, including but limited to the following and subject to the newly adopted and approved Hidalgo County Fuel Credit Card Policies and Procedures:

a. DBM - Safety Division
b. Division of Emergency Services
c. Health and Human Services
d. Fire Marshal, and, if applicable; 
e. Elections Dept.

2.   Requesting authority to cancel all existing/current Fleet Fueling System cards (i.e. Arguindegui Oil Co., Comdata, and commercial fuel credit cards- Conoco, Exxon, Shell & Valero) upon receipt, activation and distribution of new cards with confirmation of applicable/required training;

BACKGROUND

Please see attached Comdata Fuel card Application/Request forms submitted by Department(s).

Fiscal Impact

FISCAL YEAR:
2008
ACCT. #:
8-1100-419-50-115-059-0-682
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

DBM - Safety Division - Amount available in PO # 596470 $5,971.88 for Transmontaigne Product Services, Inc.
Available Account Balance as of 10-23-08 $50.89


FISCAL YEAR:
2008
ACCT. #:
8-1100-429-00-300-023-0-682
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Division of Emergency Services - Amount available in PO # 608713 $3,455.60 for Transmontaigne Product Services, Inc.
Available Account Balance as of 10-23-08 $9,009.38


FISCAL YEAR:
2008
ACCT. #:
8-1100-441-00-340-001-0-682
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Health and Human Services - Amount available in PO #'s 602922 & 597491 $16,505.94 & 161.58, respectively for Transmontaigne Product Services, Inc. & Arguindegui Oil Co, respectively.

Available Acct Balance as of 10-23-08 $2,578.74.


FISCAL YEAR:
2008
ACCT. #:
8-1100-422-10-300-001-0-682
FUNDS AVAILABLE Y/N?:
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Fire Marshal - Amount available in PO # 596874 $2,446.96 for Transmontaigne Product Services, Inc.
Available Account Balance as of 10-23-08 $7,078.90

All funding sources were giving by departments.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 10/22/2008 04:57 PM
Budget and Management Veronica Lopez 10/23/2008 07:45 AM
Auditor's Office bmorales 10/23/2008 05:44 PM
Court Administrator Alejandro Garcia 10/24/2008 08:32 AM
Form Started By:
Oscar Gonzalez
Started On:
10/22/2008 01:16 PM
Final Approval Date:
10/24/2008