AI- 15552
8.F.
CC CONSENT
- Meeting Date:
- 05/26/2009
- Submitted For:
- Marty Salazar
- Submitted By:
- Matilde Faz, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
CAPTION
1. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
| Vendor | Contract Description | Contract # |
| Tandus US, Inc. |
Floor Covering |
5-721A060 |
| Datum Filing Systems, Inc. c/o Jones & Cook |
Office Furniture | 5-711010 |
| United Rentals, Inc. | Hardware Superstore, Heavy Vehicle Equipment | 7-51V080 |
| Stanley Security Solutions, Inc. | Total Solutions for Law Enforcement, Security, Facilities Management, Fire, Rescue, Clothing, Marine Craft and Emergency/Disaster Response | 7-84080 |
2. Presentation for discussion, consideration and approval to utilize the following cooperative purchasing vendor, for purchases on an "AS NEEDED BASIS" through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded pricing including, but not limited to, Precincts, Departments, Program, agencies, etc.:
| Tandus US LLC (Prev. Collins & Aikman) | Indoor & Outdoor Flooring Products & Sports Surfaces | 310-08 |
| Diaz Floors & Interiors | Indoor & Outdoor Flooring Products & Sports Surfaces | 310-08 |
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009.
3. Presentation for consideration, discussion, acceptance and approval of a proposal received from Tandus US Inc. through our participation/membership with TXMAS 5-721A060 for the provision of labor and materials as attached hereto for approximately 57 s/yds. of commercial carpet infinity MR 6' Cushion Roll "color #55007" to be installed at the IT-one room & Renan & Assistant Office, to include but not limited to floor prep. cove base installation and any other accessories/appurtenances as related to complete project #JML0220 through requisition #153717 in an amount not to exceed $2,893.80.
4. Requesting authority to enter into a 39-month new printer lease for a WC4260S through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox Corporation contract #072391200 for the Auxilary Court, through requisition #155415 for the amount of $195.15/month, effective: Upon approval (442) Operating Lease; (9-1100-412-00-045-001-0-442);
5. Requesting authority to enter into a 39-month new copier lease for a W5030ph through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox contract #072391200 for the Precinct 2 Administration Office through requisition #155427 for the amount of $198.20/month. Effective: Upon approval (442) Operating Lease;
6. Requesting authority to enter into a 39-month new copier lease for a W5222 through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox contract #072391200 for the Precinct 2 San Juan CRC Office through requisition #155430 for the amount of $139.49/month. Effective: Upon approval (442) Operating Lease;
7. Requesting authority to enter into a (12) month renewal Preventive Maintenance Inspection Agreement with Cummins-Allison Corp. for the Tax Office through the following Jet-Scans requisitions. Effective: 06/11/09 - 06/10/10
5. Requesting authority to enter into a 39-month new copier lease for a W5030ph through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox contract #072391200 for the Precinct 2 Administration Office through requisition #155427 for the amount of $198.20/month. Effective: Upon approval (442) Operating Lease;
6. Requesting authority to enter into a 39-month new copier lease for a W5222 through our membership/participation with (TCPN) The Cooperative Purchasing Network with Xerox contract #072391200 for the Precinct 2 San Juan CRC Office through requisition #155430 for the amount of $139.49/month. Effective: Upon approval (442) Operating Lease;
7. Requesting authority to enter into a (12) month renewal Preventive Maintenance Inspection Agreement with Cummins-Allison Corp. for the Tax Office through the following Jet-Scans requisitions. Effective: 06/11/09 - 06/10/10
| Requisition |
Location | Part # | Serial # | Yearly Amount | Acct. Number |
| 155005 | Auto License Edinburg |
14062472108051 | $387.00 | 91100415151400010432 | |
| 155006 | Tax Office San Juan |
14062472008051 |
$387.00 |
91100415151400010432 |
|
| 155007 | Tax Office Weslaco | 14062471908051 | $387.00 | 91100415151400010432 | |
| 155008 | Auto License McAllen |
14062471808051 | $387.00 |
91100415151400010432 |
|
| 155011 | (2) Auto License Mission | 14062472208051 14062472308051 |
$387.00 $387.00 |
91100415151400010432 |
BACKGROUND
Fiscal Impact
- FISCAL YEAR:
- 2009
- ACCT. #:
- Various
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
A. Authority to utilize coop vendor does not require funding at this time. Funding is identified once purchases are made by user department(s) and a requisition is generated.B. Authority to utilize coop vendor does not require funding at this time. Funding is identified once purchases are made by user department(s) and a requisition is generated.
C. Funds available for req #153717 for Tandus US, Inc as of 5-21-09-IT Dept
D. Funds pending line item transfer for req #155415 for Xerox as of 5-21-09-Auxiliary Court (AI #15565 CC 5-26-09, consent agenda)
E. Funds pending line item transfer for req #155427 for Xerox as of 5-21-09-Pct. 2 Rd Adm. (AI #15632 CC 5-26-09, consent agenda)
F. Funds available for req #155430 for Xerox as of 5-21-09-Pct. 2 CRC
G. Funds avaialble for various requisitions (see caption) for Cummins-Allison as of 5-21-09-Tax Office
Attachments
- TXMAS VENDORS
- TASB Buyboard Vendor
- IT Carpet Installation
- Copier Lease Agreement
- Xerox Copier Leases Pct 2 Adm. & San Juan CRC
- Maintenance Renewal
- Pct 2 Line item Transfer
- Authorized COOP Vendor
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 05/21/2009 02:06 PM |
| Budget and Management | Veronica Lopez | 05/21/2009 02:16 PM |
| Auditor's Office | 05/22/2009 05:18 PM |
- Form Started By:
- mfaz
- Started On:
- 05/18/2009 11:14 AM
- Final Approval Date:
- 05/22/2009