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AI- 16354
10.O.
CC CONSENT
Meeting Date:
07/14/2009
Submitted For:
Marty Salazar
Submitted By:
Matilde Faz, PURCHASING DEPT.
Department:
PURCHASING DEPT.

CAPTION

1.  Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC) awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc.:
Vendor
Contract Description
Contract #
The Hon Company c/o Corporate Express-Staples Office Furniture
3-711090-49
AllSteel c/o Corporate Express a Staples Co. aka Business Interiors by
Staples
Office Furniture
9-71I030
AllSteel c/o Jones & Cook Office Furniture 9-71I030-22

2.  Approval to utilize the following cooperative purchasing vendors, for purchases on an "AS NEEDED BASIS" through our membership/participation with the US Communities Cooperative Purchasing Program's awarded pricing contracts including, but not limited to, Precincts, Departments, Program, Agencies, etc.:
Graybar  Electrical Products
MA41902-6
with term of authority to purchase from contracts detailed herein commencing upon approval and expiring December 31, 2009;

3.  Requesting authority to enter into a 12-month fax service & maintenance agreement with "COPY DATA VALLEYWIDE" at $200.00/year, through requisition #158198 for the 398th District Court-effective: 6/17/09 to 6/17/10;

4.  Requesting authority to enter into a 48-month new copier (capital) lease for a WC7328P printer through our membership/participation with TCPN's awarded vendor, Xerox contract #072391200 for the Buildings & Grounds Department through requisition #158460 for the amount of $326.45/month, effective upon approval (9-1100-419-40-220-001-0-780)lit;

5.  Requesting authority to purchase (1) ricoh mp c2050 copy/scan/fax machine through the County's membership/participation with TASB Buyboard's awarded vendor Ikon Office Solutions (299-08) in the total amount of $3,800.00, and requesting authority to enter into a 12-month maintenance agreement for the above machine with Ikon Office Solutions for the 206th District Court through requisition #157472 for $330.00/year, effective upon approval (9-1100-412-00-004-001-0-743) & (9-1100-412-00-004-001-0-432);

6.  Requesting approval to enter into a 12-month license support center/remote support subscriber agreement from Webex Communications Inc. for the Information Technology Department for the amount of $150.00/month through requisition #158451 (9-1100-415-00-200-002-0-336);

7.  Requesting approval to enter into a 12-month license support subscriber agreement from MelissaData Corporation for the Emergency Service Department in the amount of $895.00/year, through requisition #158346, effective: 7/2009-7/2010 (9-1100-429-00-300-023-0-336);

8.  Requesting authority to enter into a 39-month new copier (capital) lease for a WC4150 copier through our membership/participation with TCPN's awarded vendor, Xerox contract #072391200 for the Court at Law #5 through requisition #157675 for the amount of $139.79/month, effective upon approval (9-1100-412-00-025-001-0-780);

9.  Requesting authority to enter into a 12-month copier service agreement for a royal copystar ri-5230 with Digital Office Systems for the (WIC) Women, Infant & Children Department through requisition #158300 in the amount of $108.00/year, effective:  7/7/09 - 7/6/10 (9-1292-441-00-350-001-9-432).

BACKGROUND


Fiscal Impact

FISCAL YEAR:
2009
ACCT. #:
Various
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

A. Approval to use co-op vendor does not require funding at this time, funding is identified once purchases are made by user department(s) and a requisition is generated.
B. Approval to use co-op vendor does not require funding at this time, funding is identified once purchases are made by user department(s) and a requisition is generated.
C. 398th DC-Funds available for req #158198 as of 7-9-09 for Copy Data Valleywide
D. B & G-Funds for req #158460 are pending line item transfer, AI #16437 as of 7-9-09 for Xerox Corp.
E. 206th DC-Funds available for req #157472 as of 7-9-09 for Ikon Office Solutions
F. IT Dept- Funds available for req #158451 as of 7-9-09 for Webex Communications, Inc.
G. Emergency Svcs- Funds available for req #158346 as of 7-9-09 for Melissa Data Corp.
H. CCL #5-Funds available for req #157675 as of 7-9-09 for Xerox Corp.
I. WIC Adm-Funds available for req #158300 as of 7-9-09 for Digital Office Systems

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 07/09/2009 11:15 AM
Budget and Management Erika Zamora 07/09/2009 01:44 PM
Auditor's Office 07/10/2009 05:06 PM
Form Started By:
mfaz
Started On:
07/06/2009 11:26 AM
Final Approval Date:
07/10/2009