View Agenda Item

AI- 20525

13.F.

CC CONSENT

Meeting Date:: 03/30/2010
Submitted For:: Marty Salazar
Submitted By:: Matilde Faz, PURCHASING DEPT.
Department:: PURCHASING DEPT.

Information

CAPTION

1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Requesting authority to enter into a 12-month renewal license and support agreement plus (1) extra state wide user license with (TCLEDDS) Texas Commission on Law Enforcement Data Distribution System with "THE PRODUCTIVITY CENTER" for the Sheriff's Department in the amount of $5,795.00/year, through requisition #172443 and requisition #172444 for $315.00. Upon approval (0-1100-421-00-280-001-0-336)
3. Requesting authority to purchase/upgrade the fire alarm system through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the Health & Human Services Department in the total of $2,521.70 for the following locations;

Requisition	Location	Amount
171046	McAllen clinic, 300 E. Hackberry, McAllen, TX	$1,233.32
171046	Edinburg clinic, 3105 E. Richardson, Edinburg, TX	$429.46
171046	Mission clinic, 211 Shurbock Road, Mission, TX	$429.46
171046	Weslaco clinic, 1901 N. Bridge, Weslaco, TX	$429.46

4. Requesting approval & authority to enter into a 3 years fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the Health & Human Services Department following clinics through requisition #171045. effective upon approval

Location	Conditions Monitored	Monthly	Account Number
Weslaco Clinic 1901 N. Bridge, Weslaco, TX	Security	$20.00	0-1100-441-00-340-003-0-413
Central Office 1304 S. 25th Ave. Edinburg, TX	Security	$20.00	0-1100-441-00-340-003-0-413
Pharr, Clinic 1903 N. Fir, Pharr, TX	Security	$20.00	0-1100-441-00-340-003-0-413
Elsa Clinic 708 Edinburg, Elsa, TX	Security	$20.00	0-1100-441-00-340-003-0-413
Mission Clinic 211 S. Breyfogle Rd. Mission, TX	Security	$20.00	0-1100-441-00-340-003-0-413
Edinburg, Clinic 3105 E. Richardson, Edinburg, TX	Security & Fire	$20.00	0-1100-441-00-340-003-0-413
McAllen Clinic 300 E. Hackberry, McAllen, TX	Security & Fire	$20.00	0-1100-441-00-340-003-0-413

5. Requesting authority to enter into (1) month laptop rental agreement for (15) laptops for the Elections Department with SmartSource Computer & AV Rentals in the amount of $105.00 each, round trip shipping/freight charges of $250.00, MS Office 2003 Pro for $10.00 each, and a damage waiver charge of $178.25, through requisition #172470 for a total amount of $2,153.25 effective: 4/15/2010 through 05/15/2010.
6. Requesting authority to enter into one year maintenance service plan agreement with Joe Sanchez Office Machines for (1) brother fax 4750E for the Sheriffs Department through requisition #170270, in the amount of $200.00/year effective upon approval (0-1100-421-00-280-001-0-432)
7. Requesting authority to purchase computer software, (16) VoteSafe e-pollBooks licenses an add-on to the existing equipment through our membership/participation with (DIR) Department of Information Resource with the following awarded vendor Votec DIR-SDD-937 for the Elections Department through requisition #172745 for the amount of $12,800.00 (0-1283-414-00-130-018-9-667)

BACKGROUND

Fiscal Impact

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-421-00-280-001-0-336
FUNDS AVAILABLE Y/N?:: yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Item 2:
Amount available in Requisition# 172443 $5,795.00 and #172444 $315.00 as of 3/26/10 for The Productivity Center Inc.

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-441-00-340-003-0-432
FUNDS AVAILABLE Y/N?:: yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Item 3:
Amount available in Requisition# 171046 as of 3/26/10 $2,521.70 for Superior Alarms.

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-441-00-340-003-0-413
FUNDS AVAILABLE Y/N?:: yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Item 4:
Amount available in Requisition# 171045 as of 3/26/10 $2,400.00 for Superior Alarms.

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-414-00-130-001-0-442
FUNDS AVAILABLE Y/N?:: y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Item 5:
Amount available in Requisition# 172470 as of 3/26/10 $2,153.25 for Smartsource Computer & Av Rentals.

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-421-00-280-001-0-432
FUNDS AVAILABLE Y/N?:: y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Item 6:
Amount available in Requisition# 170270 as of 3/26/10 $200.00 for Joe Sanchez Office Machines.

FISCAL YEAR:: 2010
ACCT. #:: 0-1283-414-00-130-018-9-667
FUNDS AVAILABLE Y/N?:: y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Item 7:
Amount available in Requisition# 172745 as of 3/26/10 $12,800.00 for Votec Corporation.

Attachments

Form Review

Inbox	Reviewed By	Date
Purchasing / Internal	msalazar	03/25/2010 03:04 PM
Budget and Management	Erika Zamora	03/25/2010 03:21 PM
Auditor's Office		03/26/2010 03:42 PM

Form Started By:: mfaz
Started On:: 03/24/2010 12:46 PM
Final Approval Date:: 03/26/2010