View Agenda Item

AI- 22141

12.A.

CC CONSENT

Meeting Date:: 07/27/2010
Submitted For:: Marty Salazar
Submitted By:: Matilde Faz, PURCHASING DEPT.
Department:: PURCHASING DEPT.

Information

CAPTION

1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.

2. Requesting approval & authority to execute required commercial alarm monitoring agreement for 3 years with Superior Alarms for the Treasurer's Department for the following location.

Requisition	Location	Conditions Monitored	Annual Fee	Account Number
179069	2810 S. Closner, Edinburg, TX	Burglar & Panic	$180.00	01100415161500010413

3. Requesting authority to enter into a 12-month software renewal maintenance agreement with (ESRI) Environmental Systems Research Institution awarded vendor through our membership/participation with (DIR) Department of Information Resource contract #DIR-SDD-492 for the Information Technology Department through the following requisition #178682 for the following services. Effective dates below: (0-1100-415-00-200-002-0-336)

Software Maintenance	Effective Date	Price
ArcInfo Concurrent Use Primary Maintenance	10/04/2010 10/03/2011	$3,000.00
ArcInfo Concurrent Use Secondary Maintenance	10/04/2010 10/03/2011	$1,200.00
ArcView Single Use Primary Maintenance	10/04/2010 10/03/2011	$400.00
ArcView Single Use Primary Maintenance	08/18/2010 10/03/2011	$451.51
ArcView Single Use Secondary Maintenance	06/02/2010 10/03/2011	$401.92
ArcView Single Use Secondary Maintenance	10/04/2010 10/03/2011	$300.00
ArcView Single Use Secondary Maintenance	08/18/2010 10/03/2011	$338.63
ArcGIS Server Advanced Enterprise Up to Four Cores Maintenance	10/04/2010 10/03/2011	$10,000.00

4. Requesting authority to enter into a 12-month software renewal maintenance agreement with Election Systems & Software, Inc. (ES&S) for the Elections Department through the following requisition #178734 for the following services. Effective: 09/01/10 - 08/31/11 (0-1100-414-00-130-001-0-336)

a. Software Maintenance-Unity ERM for the amount of $2,604.66

5. Requesting authority to enter into a (36) month software renewal license subscription agreement for the Indigent Defense Public Defender with Justice Works, LLC through requisition #179278 for the amount of $2.00 per every new case opened, an open request is available.

BACKGROUND

Fiscal Impact

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-415-16-150-001-0-413
FUNDS AVAILABLE Y/N?:: Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$90.00 available funding in req#179069 as of 07/23/10. rc

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-415-00-200-002-0-336
FUNDS AVAILABLE Y/N?:: Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$16,092.06 available funding in req#178682 as of 07/23/10.

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-414-00-130-001-0-336
FUNDS AVAILABLE Y/N?:: Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$2,604.66 available balance in req# 178734 as of 07/23/10.

FISCAL YEAR:: 2010
ACCT. #:: 0-1100-412-30-085-003-0-341
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$250.00 available funds in req# 179278 as of 07/23/10.
125 Estimated cases.
P.O. to increase subject to increase in cases.

Attachments

Form Review

Inbox	Reviewed By	Date
Purchasing / Internal	msalazar	07/22/2010 04:35 PM
Budget and Management	Erika Zamora	07/23/2010 07:59 AM
Auditor's Office	lfong	07/23/2010 02:57 PM

Form Started By:: mfaz
Started On:: 07/22/2010 09:15 AM
Final Approval Date:: 07/23/2010