View Agenda Item

AI- 28300

7.E.

CC CONSENT

Meeting Date:: 09/06/2011
Submitted For:: Martha L. Salazar
Submitted By:: Sandy Suarez, PURCHASING DEPT.
Department:: PURCHASING DEPT.

Information

CAPTION

Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirements agreement etc.) as attached hereto for: Hidalgo County (All Funding Sources, Programs and Entities)-CRS-2 (Cationic Rapid Setting) Emulsified Asphalt"- RFB No.: 2011-225-09-28-SGS including the re-advertising of project if no bids received and department requests it.

BACKGROUND

1. Current contract will expire on December 15, 2011.
2. New contract will commence on December 16, 2011.
3. Proposed schedule of events:
    1st advertisement: September 10, 2011.
    2nd advertisement: September 17, 2011.
    Bid Opening date: September 28, 2011.

Fiscal Impact

FISCAL YEAR:: 2011
ACCT. #:: 1-1200-431-00-121-005-0-673
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

Pct 1 $ 20,896.56 as of 08/26/11

FISCAL YEAR:: 2011
ACCT. #:: 1-1200-431-00-123-005-0-673
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

Pct 3 $ 48,316.42 as of 08/26/11

FISCAL YEAR:: 2011
ACCT. #:: 1-1200-431-00-124-007-0-673
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

Pct 4 $ 4,518.54 as of 08/26/11

FISCAL YEAR:: 2011
ACCT. #:: CO WIDE
FUNDS AVAILABLE Y/N?:: N/A
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

No funds required at this phase of procurement process. Purchases/ products/ services will be on an as needed basis and can be utilized by Hidalgo County (All Funding Sources, Programs and Entities).

Attachments

Procurement packet-Draft

Form Review

Inbox	Reviewed By	Date
Purchasing / Internal	msalazar	08/31/2011 01:39 PM
Budget and Management	mmunoz	08/31/2011 02:12 PM
Auditor's Office	aduran	09/02/2011 03:00 PM

Form Started By:: ssuarez
Started On:: 08/26/2011 02:25 PM
Final Approval Date:: 09/02/2011