AI- 7098
6.A.
CC REGULAR
- Meeting Date:
- 12/26/2007
- Submitted For:
- Lil Hernandez
- Submitted By:
- Lil Hernandez, COUNTY CLERK
- Department:
- COUNTY CLERK
CAPTION
1. Discussion, consideration, and approval of payment of the original contract in the amount of $124,627.38 for ACS Government Records Services - Contract No. 06-068-05-30-ACS, Invoice No. 258129 after review and processing procedures are completed by County Auditor;
2. Discussion, consideration, and approval of claim in the total amount of $18,444.06 (overage amount) for ACS Government Records Services, Invoice No. 258130 after review and processing procedures are completed by County Auditor;
3. Requesting authority for County Treasurer to issue checks after review and processing procedures are completed by County Auditor.
BACKGROUND
There was an overage of documents scanned and indexed resulting in the difference of total cost. Therefore, it is necessary to pay the amount of $18,444.06 to complete the total amount invoiced.
ACS Service Contract #06-068-05-30-ACS. Total cost for services rendered as per contract is $124,627.38 (refer to attached contract, Exhibit B). Contract period is from May 30, 2006 through May 30, 2007 (one year).
Note: Invoice No. 258129 is one penny over due to rounding. Correct amount to pay is $124,627.38 as per contract. In addition the overage amount in invoice no. 258130 is also short by two pennies to due rounding. Correct overage amount to pay is $18,444.06, please refer to attached corrected invoices.
ACS Service Contract #06-068-05-30-ACS. Total cost for services rendered as per contract is $124,627.38 (refer to attached contract, Exhibit B). Contract period is from May 30, 2006 through May 30, 2007 (one year).
Note: Invoice No. 258129 is one penny over due to rounding. Correct amount to pay is $124,627.38 as per contract. In addition the overage amount in invoice no. 258130 is also short by two pennies to due rounding. Correct overage amount to pay is $18,444.06, please refer to attached corrected invoices.
Fiscal Impact
- FISCAL YEAR:
- 2007
- ACCT. #:
- 7-1100-415-40-180-002-0-341
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Amount of invoice is $143,071.44. Original amount as per contract is $124,627,.38. Amount of overage to be paid for ACS is $18,444.06. Available Balance as of 12-13-07 $509,762.87.Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Budget and Management | Dina Trevino | 12/13/2007 11:00 AM |
| Dina Trevino | Dina Trevino | 12/18/2007 04:06 PM |
| Auditor's Office | bmorales | 12/21/2007 01:49 PM |
| Purchasing / Internal | msalazar | 12/21/2007 02:24 PM |
| Court Administrator | Monica Salinas | 12/21/2007 02:41 PM |
- Form Started By:
- Lillian Hernandez
- Started On:
- 12/13/2007 10:36 AM
- Final Approval Date:
- 12/21/2007