AI- 37485
Purchasing Department 23.D.2.
CC REGULAR
- Meeting Date:
- 03/20/2013
- Submitted For:
- Precinct No. 4
- Submitted By:
- Darlene Betancourt, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
Requesting approval for payment of invoice no. 11846 for Dubose Interests dba Performance Grade Asphalt through PO No. 682505 dated 10/16/12 in the amount of $6,550.40 for the purchase of MS-1 Emulsifed Asphalt through Hidalgo County contract (E-12-254-09-25).
BACKGROUND
1. Purchase Order was properly secured. Pct. properly ordered road materials;
2. Vendor at time of PO issuance had current insurance coverage;
3. At time of order and delivery of product by vendor, insurance coverage had lapsed;
4. When invoice was received, Auditor Office could not process payment due to lapsed insurance;
5. Purchasing requested and received a "no claims" made document to indemnigy HC for that particular transaction;
6. Hon. Josephine Ramirez was provided document and had no objections.
2. Vendor at time of PO issuance had current insurance coverage;
3. At time of order and delivery of product by vendor, insurance coverage had lapsed;
4. When invoice was received, Auditor Office could not process payment due to lapsed insurance;
5. Purchasing requested and received a "no claims" made document to indemnigy HC for that particular transaction;
6. Hon. Josephine Ramirez was provided document and had no objections.
Fiscal Impact
- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-124-007-0-731
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
PO# 682505 available balance as of 3-15-13 $6,400Account available balance as of 3-15-13 $45,449.13
PO increase requested for $150.40
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 03/15/2013 10:22 AM |
| Budget and Management | Obdett Calzada | 03/15/2013 01:10 PM |
| Auditor's Office | Monica Salinas | 03/15/2013 04:23 PM |
- Form Started By:
- dbetancourt
- Started On:
- 03/06/2013 11:46 AM
- Final Approval Date:
- 03/15/2013