AI- 40784
Purchasing Department 10.E.
CC CONSENT
- Meeting Date:
- 10/02/2013
- Submitted For:
- Martha Salazar
- Submitted By:
- Sandy Suarez, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
1. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "MS-1 Emulsified Asphalt," (C-13-052-06-04) by providing/forwarding a Thirty (30) Day written notice of termination.
2. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "CRS-2 Emulsified Asphalt," (C-12-164-10-30) by providing/forwarding a Thirty (30) Day written notice of termination.
2. Requesting approval to exercise its option to terminate (under Paragraph 4-Termination) as stated in the current agreement with Performance Grade Asphalt, for "CRS-2 Emulsified Asphalt," (C-12-164-10-30) by providing/forwarding a Thirty (30) Day written notice of termination.
3. Requesting authorization & approval to re-advertise for MS-1 Emulsified Asphalt & CRS-2 Emulsified Asphalt road materials for Hidalgo County (all funding sources) on an "As needed basis" through projects 2013-297-" MS-1 Emulsified Asphalt" and 2013-298- "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt". Including the re-advertising of project in the event no bid responses are received and /or are rejected and the project is still required.
BACKGROUND
Due to the termination of the current contracts by Mr. Clark Dubose dba Performance Grade Asphalt.
C-13-052-06-04 -"MS-1 Emulsified Asphalt" & C-12-164-10-30 - "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt"
C-13-052-06-04 -"MS-1 Emulsified Asphalt" & C-12-164-10-30 - "CRS-2 (Cationic Rapid Setting) Emulsified Asphalt"
Fiscal Impact
- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-123-005-0-731
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Prct 3 Rd Maint-Roads (MS-1) $ 65,753.36 as of 09/19/13 all other funds- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-123-005-0-673
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Prct 3 Rd Maint-R&B R& M Supplies (CRS-2) $37,286.83 as of 09/19/13 all other funds- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-122-006-0-673
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Pct 2 Rd Maint -R&B R&M Supplies (MS-1) $32,119.22 as of 09/19/13- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-121-005-0-673
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Pct 1 Rd Maint-R & B (CRS-2) $16,459.39 as of 09/20/13- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-124-007-0-673
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Pct 4 Rd Maint-R&B (MS-1 & CRS-2) $ 474.74 as of 09/23/13- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-124-007-0-731
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Pct 4 Rd Maint-Rds (MS-1 & CRS-2) $ 4,895.45 As of 09/23/13- FISCAL YEAR:
- 2013
- ACCT. #:
- 3-1200-431-00-121-005-0-673
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- N
BUDGETARY IMPACT:
Pct 1 Rd Maint.-R&B R&M (MS-1) $16,459.39 as of 09/23/13Attachments
- MS-1- Memos, Specifications etc
- CRS-2- Memos, Specifications-Draft etc
- Letter from Vendor
- MS-1 Agreement
- CRS-2 Agreement
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | dbetancourt | 09/25/2013 11:22 AM |
| Budget and Management | Obdett Calzada | 09/25/2013 03:12 PM |
| Purchasing / Internal | Rocio Villarreal | 09/27/2013 04:50 PM |
| Auditor's Office | Monica Salinas | 09/27/2013 05:25 PM |
- Form Started By:
- ssuarez
- Started On:
- 09/16/2013 03:05 PM
- Final Approval Date:
- 09/27/2013