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AI- 60749
Purchasing Department   25.G.1.
CC - REGULAR
Meeting Date:
07/25/2017
Submitted For:
Marty Salazar
Submitted By:
Rocio Villarreal, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

Acceptance and approval for payment of the listed invoices for Constables Pct. 1 and Pct. 3 from Lexis Nexis with authority for the Hidalgo County Treasurer, Hon. Norma G. Garcia to issue payment after review and Auditors processing procedures are completed:
a. Inv. 20161130S in the amount of $582.42
b. Inv. 20161231S in the amount of $582.42
c. Inv. 20170131S in the amount of $582.42
d. Inv. 20170228   in the amount of $582.42
e. Inv. 20170331   in the amount of $582.42
f.  Inv. 20170430   in the amount of $582.42

BACKGROUND

  1. Contract C-16-313-08-30 & C-16-313A-08-30 approved on 8/1/16 (AI-55869)  was not finalized by Lexis Nexis due to lack of documentation  not received from the constables office.
  2. Contract C-17-087-02-21 & C-17-087A-02-21 approved on  2/21/17 (AI-58459).
  3. Constable Pct 1. continued to use the old User name and not the current contract C-17-087-02-21.
  4. Constable Pct. 3 did not provide documentation on time for current contract C-17-087A-02-21.
  5. Lexis Nexis continued to bill under the old contract C-14-376-10-14 up until April-2017 for both Constable Office.
  6. Lexis Nexis billed under C-17-087-02-21 for Constable Pct 1 but credited the account due to no usage.
  7. Lexis Nexis has cancelled the old account and has provided a new agreement for Constable Pct 3 to create an account for the office. 

Fiscal Impact

CALENDAR YEAR:
2017
ACCT. #:
7-1100-421-00-29X-001-0-340
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Constable Pct 1 - PO 756468-$1,800
Constable Pct 3 - PO 755419-$2,520.00

As per the Purchasing Dept, total amount of invoice to be split between Constable Pct 1 & Constable Pct 3. Each Constable's office will pay 1.5 users at $194.14/user/month, total monthly per Constable Office is $291.21.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 07/19/2017 04:35 PM
Budget and Management Veronica Ortiz 07/20/2017 08:51 AM
Merlen P. Munoz mmunoz 07/21/2017 04:29 PM
Final Approval Monica Salinas 07/21/2017 05:27 PM
Form Started By:
Rocio Villarreal
Started On:
07/18/2017 03:55 PM
Final Approval Date:
07/21/2017