AI- 61715
Purchasing Department 28.A.1.
CC - REGULAR
Hidalgo County
- Meeting Date:
- 09/26/2017
- Submitted For:
- Marty Salazar
- Submitted By:
- Darlene Betancourt, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
Recommendation [supported by both Purchasing & Auditor to] to "AMEND" current HC-PP&P, so as to permit the purchase of goods and/or services from $0.01 to $3,500.00 without requiring at least (3) quotes including, but not limited to the following:
Chapter VIII. NON-BID PURCHASES
A. 8.02. Non-Delegated Purchases Not Exceeding $5000.00, "AMEND" to the following: 8.02.01 WILL NOW REFLECT: Purchases Not Exceeding $3,500.00
An authorized person shall complete a Form HCPD-01/Electronic Requisition [NOTE: Purchasing Department encourages, recommends and suggests the "better business practice" of soliciting pricing to achieve a "best value" result. In addition, users are under notice that a Requisition not exceeding the new $3,500.00 limit needs to be inclusive of the entire goods or services required as a PO increase may not be eligible for consideration and/or approval]; AND,
B. 8.03. Purchases Between $5,000.01 and $25,000.00 "AMEND" $3500.01 and $50,000.00 (Revision to the previous $25,000.00 Statutory Bidding Limit was enacted to $50,000.00 pursuant to House Bill 987 (Senate Bill 624 identical) effective 06-22-09.
BACKGROUND
1. Last November of 2016 after discussions with the Auditor's Office, we concurred on amending the limits at that time of $1000 to $3000.00. We believe the Amendment served to more efficient give an option to users. The new amendment from $3000 to $3500 is being recommended as it falls in line with the State's guidelines.
2. All procedures and statutory requirements are still to be followed. However, as noted on Amendment, when acquiring goods and/or services, the Requisition should be all inclusive in order to secure/acquire what is needed. With this ample amount there should be NO NEED FOR PO INCREASES as stated on Caption of the Agenda Item.
Fiscal Impact
- CALENDAR YEAR:
- ACCT. #:
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Fiscal impact needs to be addressed by each user department.Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 09/22/2017 12:09 PM |
| Budget and Management | Veronica Ortiz | 09/22/2017 01:29 PM |
| Final Approval | Monica Salinas | 09/22/2017 02:41 PM |
| Final Approval | Monica Salinas | 09/22/2017 05:22 PM |
- Form Started By:
- dbetancourt
- Started On:
- 09/18/2017 02:18 PM
- Final Approval Date:
- 09/22/2017