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AI- 65099

Purchasing Department 19.A.1.

CC - REGULAR

Hidalgo County

Meeting Date:: 06/11/2018
Submitted For:: Marty Salazar
Submitted By:: Sandy Suarez, PURCHASING DEPT.
Department:: PURCHASING DEPT.

Information

CAPTION

Presentation of sole responsible vendor, Matt's Building Materials, Inc. submitting the lowest and best bid for the purpose of award including approval of contract document for project titled: "Construction Building Materials & Related Supplies"- Hidalgo County through RFB No.: 2018-102-05-09-SGS.

BACKGROUND

1. Sixteen packets sent out.
2. One bid received.
3. Current contract expires: 09/27/18. New contract to commence on 09/28/18.
4. Contract document was reviewed and approved by Legal Counsel, as to form.
5. Recommended vendor meets all requirements and/or specifications as well.

Reasons/Responses from Vendors for Non-Participation
1. Approx. 3 responses from Bidding rooms, where packets are distributed to interested vendors. No guarantee of participation.
2. 1 response, could not to meet our Specs.
3. 2 response, did not see their scope of work, required for this project
4. Others did not respond to my inquiry.

Fiscal Impact

CALENDAR YEAR:: 2018
ACCT. #:: 8-1100-419-40-220-050-0-610
FUNDS AVAILABLE Y/N?:: Y
MATCHING FUNDS Y/N?:: N

BUDGETARY IMPACT:

F. Mgmt. - $192,931.10 as of 5/29/18

Attachments

Form Review

Inbox	Reviewed By	Date
Purchasing / Internal	msalazar	06/06/2018 09:03 AM
Budget and Management	Veronica Ortiz	06/06/2018 10:04 AM
Final Approval	Monica Salinas	06/07/2018 05:15 PM

Form Started By:: ssuarez
Started On:: 05/29/2018 01:18 PM
Final Approval Date:: 06/07/2018