AI- 71353
Purchasing Department 23.H.1.
CC AGENDA SPECIAL MTG
Budget & Management
- Meeting Date:
- 07/30/2019
- Submitted For:
- Marty Salazar
- Submitted By:
- Alexandria Vela, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
A. Requesting approval to enter into 21 lease agreements for a term of 60 months each with awarded vendor, Enterprise Fleet Management, through Hidalgo County's membership with TIPS, contract # 190402, REQ#00397928, for an estimated total of $46,713.56, for the remaining 5 months of FY19;
B. Requesting approval for Mr. Valde Guerra to sign, as an authorized signee, as previously approved through AI #63620.
BACKGROUND
Project History:
Wave 1 and Wave 2, Part 1 are under documentation that was previously approved on 9/26/2017, AI-61700:
This second part will be for 6 different County departments and funding will be from each department's budget. Departments included in this wave are: Comm., PCT 1, Executive Office, Facilities management, County Judge, Health and TxAgriLife. For more details see attached breakdown as provided by DBM.
Final price will be based on delivery date due to interest rate being calculated based on the opening rate of a 3 year treasury bill on the first of the current month, plus 350 basis points.
This is a Fleet Lease Replacement meaning one vehicle is being replaced by a new leased vehicle. Only the County Judge's office is adding vehicles to their fleet at this time. Replaced vehicles will be processed for surplus by precincts/departments accordingly once new leased vehicles are ready to be used for service.
Wave 1 and Wave 2, Part 1 are under documentation that was previously approved on 9/26/2017, AI-61700:
- Master Equity Lease Agreement
- Amendment Lease agreement
- Self-Insurance addendum to Master Equity Lease Agreement
- Maintenance Agreement
This second part will be for 6 different County departments and funding will be from each department's budget. Departments included in this wave are: Comm., PCT 1, Executive Office, Facilities management, County Judge, Health and TxAgriLife. For more details see attached breakdown as provided by DBM.
Final price will be based on delivery date due to interest rate being calculated based on the opening rate of a 3 year treasury bill on the first of the current month, plus 350 basis points.
This is a Fleet Lease Replacement meaning one vehicle is being replaced by a new leased vehicle. Only the County Judge's office is adding vehicles to their fleet at this time. Replaced vehicles will be processed for surplus by precincts/departments accordingly once new leased vehicles are ready to be used for service.
Fiscal Impact
- CALENDAR YEAR:
- 2019
- ACCT. #:
- 9-1100-4XX-X0-XXX-0XX-0-780/430
- FUNDS AVAILABLE Y/N?:
- Y
- MATCHING FUNDS Y/N?:
- Y
BUDGETARY IMPACT:
Funding available through REQ# 00397928.Attachments
- REQ# 00397928
- Replacement Lists
- QUOTE 1
- QUOTE 2
- QUOTE 3
- QUOTE 4
- QUOTE 5
- QUOTE 6
- QUOTE 7
- QUOTE 8
- QUOTE 9
- LEASE CALCULATOR
- CAPITAL LEASE LOG
- TIPS CONTRACT
- IN COMPLIANCE
- 3 YEAR T-BILL
- CONTRACT
- Form 1295
- Acknowledge 1295
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 07/26/2019 02:38 PM |
| Budget and Management | Veronica Ortiz | 07/26/2019 02:45 PM |
| Final Approval | Monica Salinas | 07/26/2019 04:58 PM |
- Form Started By:
- avela
- Started On:
- 07/19/2019 11:18 AM
- Final Approval Date:
- 07/26/2019