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AI- 78652
Purchasing Department   18.C.2.
CC REGULAR AGENDA SPECIAL MTG
County Judge's Office
Meeting Date:
12/15/2020
Submitted For:
Marty Salazar
Submitted By:
Jorge A. Garza, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

A. Requesting approval to rescind action taken by Commissioners Court on Tuesday October 27, 2020 [AI-77967] for the purchase of the following equipment:
 PO# Vendor  Model Amount
824565 Portable Restroom Trailers, LLC. ADA Plus 4 Restroom Beach Series $59,895.00
824567 Ready2Go Restroom Trailers Sales, LLC. ADA Plus 2 Restroom Series $52,500.00

B. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase of two (2) ADA Mobile Restrooms in order to assist frontline workers during the Covid-19 pandemic by providing lavatories in an off grid location. In order to assist with Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein, finds that such expenditure is reasonable and necessary for the intended use";

C. Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;

D. Requesting authority to purchase two (2) ADA Plus 4 Portable Restroom Trailers – Beach Series from Ready2Go Restroom Trailers Sales LLC. with a cost not to exceed $59,895.00 per Unit including commitment and acknowledgement by vendor delivery of the two (2) units on or before the 30th of December 2020.

BACKGROUND

A.
Reason for Rescinding (A) is that Portable Restroom Trailers, LLC. could not accept a Purchase Order Issuance, said vendor preferred cash payment prior to delivery of unit, As per Texas Government Code 2251 "Prompt Payment Act" States Agencies are required to submit payment 30 days after receiving Delivery of Goods or Services, Any prior payment would go against Texas code as stated herein.

B. 
Reason for ratifying (B), Ready2Go Restroom Trailers, LLC. is to meet the need of the County, for two (2) Mobile restroom trailer units, said vendor has Agreed to comply with our Texas government Code 2251,and deliver the units before the 30th of December 2020. 

Fiscal Impact

CALENDAR YEAR:
2020
ACCT. #:
0-1287-441-42-115-096-0-XXX
FUNDS AVAILABLE Y/N?:
YES
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Funds available through REQ# 00425267

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal jgarza 12/11/2020 10:08 AM
Budget and Management Veronica Ortiz 12/11/2020 11:48 AM
Final Approval Monica Salinas 12/11/2020 07:43 PM
Form Started By:
jgarza
Started On:
12/09/2020 01:22 PM
Final Approval Date:
12/11/2020