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AI- 11210
20.L.1.
CC REGULAR
Meeting Date:
09/23/2008
Submitted For:
Marty Salazar
Submitted By:
Nielda Cavazos, PURCHASING DEPT.
Department:
PURCHASING DEPT.

CAPTION

Pursuant to contract #C-06-390-12-08- with Mary Ann R. Peralez (approved by CC in 1998) for the provision of : "Technical Supervisor For Alcohol Breath Test Program", presentation for discussion, consideration, and action in connection with Hidalgo County's options, including, but not limited to, the following:

A. Review and action (if applicable) on vendor's correspondence requesting an increase in yearly fee with notification of necessity to replace intoxilizer equipment at several locations throughout the County (including County Jail);
B. Action on County's position to continue to provide intoxilizer equipment, accessories and related adminsitration and supervision of alcohol breath test services at numerous locations (local law enforcement jurisdictions-i.e. PDs and/or DPS) in order to permit the use of the equipment by DPS and/or PDs for the purpose of gathering evidence in connection with DWIs;
C. Action as to the entering into interlocal agreements with local jurisdictions and/or DPS for the placement of county-owned intoxilizer equipment and use of said equipment;
D. Pursuant to Article III-of current contract, action to permit Hidalgo County to exercise and send notice of termination to Mary Ann R. Peralez to Administer and Supervise Alcohol Breath Test/Intoxilizer Services;
E. Authority to advertise/publish a Request for Proposals packet i.e. specifications, requirements, terms, conditions, and draft contract document (approved as to form by legal counsel) for: RFP-Technical Supervisor For Alcohol Breath Test Services Program".

BACKGROUND

1) Present contract does not impose compliance with County's insurance requirements;
2) Vendor is now proposing/requesting an increase on yearly contract amount from $30,000.00 to $50,000.00;
3) Vendor currently services intoxilizer equipment at the County's Adult Detention Facility (County Jail);
4) Current equipments is located at:
a) Hidalgo Count Jail (DPS asset);
b) Palm View Police Dept. (Hidalgo County asset tag);
c) San Juan Police Dept. (Hidalgo County asset tag);
d) Weslaco Police Dept. (DPS asset tag);

Fiscal Impact

FISCAL YEAR:
2008
ACCT. #:
8-1100-421-00-115-011-0-350
FUNDS AVAILABLE Y/N?:
Y
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Amount available for PO #598142 is $12,500.00 for Breath Test Services as of 9-19-08.  

In such event that the new fees are increased as requested/proposed by current vendor, PO would need to be increased and funds would need to be in place, pending CC approval of this item.

Any additional expenses for new equipment would need to be identified through DBM at a later time.  As per attached documentation from vendor and scientific director, equipment needs to be replaced by 2010.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 09/18/2008 04:08 PM
Budget and Management Veronica Lopez 09/18/2008 04:23 PM
Auditor's Office 09/19/2008 05:15 PM
Form Started By:
ncavazos
Started On:
09/17/2008 11:33 AM
Final Approval Date:
09/19/2008