- Meeting Date:
- 06/22/2010
- Submitted For:
- Marty Salazar
- Submitted By:
- Matilde Faz, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
1. Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2010.
2. Approval of agency agreement between the Hidalgo County Sheriff's Department & Leadsonline LLC with charter client discount contract at $792.00/year and ratification of the following purchase order #639198 erroneously approved for the renewal of the service plan with Leadsonline for the Hidalgo County Sheriff's Department.
3. Approval of a (1) year support agreement between the Hidalgo County Sheriff's Department & The Percs Index Inc. for the quarter masters system program to include unlimited product support at $350.00/year and the ratification of the following purchase order #641661 in order to benefit fiscally from the membership fee rate and not through the hourly rate as this option is most advanteous to the county.
4. Requesting authority to enter into a 36-month new copier (capital) lease for a WC5225PT copier through our membership/participation with TPSS awarded vendor, Xerox contract 985-L2 for the Weslaco Tax Office (Auto Department) through requisition #174305 for the amount of $105.92/month, effective upon approval (0-1100-415-15-140-001-0-780)
5. Requesting approval & authority to execute required purchase and services alarm monitoring agreement for 3 years with Argus Security for the (WIC) Women, Infant & Children Department for the following existing locations.
|
Requisition |
Location |
Conditions Monitored |
Monthly |
Account Number |
|
177604 |
3167 Catarina Rd. Progreso, TX |
Burglar Alarm |
$25.75 |
01292441003500010413 |
|
177604 |
301 S. 8th St. Donna, TX |
Burglar Alarm |
$20.57 |
01292441003500010413 |
|
177604 |
204 W. 2nd St. La Joya, TX |
Burglar Alarm |
$20.90 |
01292441003500010413 |
|
177604 |
509 E. Earling San Juan, TX |
Burglar Alarm |
$20.90 |
01292441003500010413 |
|
177604 |
417 S. Oregon Ave. Weslaco, TX |
Burglar Alarm |
$20.90 |
01292441003500010413 |
|
177604 |
1429 S. Tower Rd. Ste. 4 Alamo, TX |
Burglar Alarm |
$15.00 |
01292441003500010413 |
|
177604 |
1505 N. Grant St. Roma, TX |
Burglar Alarm |
$15.00 |
01292441003500010413 |
|
177604 |
722 S. Breyfogle Rd. Ste. C Mission, TX |
Burglar Alarm |
$19.00 |
01292441003500010413 |
|
177604 |
3519 W. Main Ave. Ste. B Mission (Alton TX) |
Burglar Alarm |
$19.00 |
01292441003500010413 |
|
177604 |
540 S. Texas Mercedes, TX |
Burglar Alarm |
$20.90 |
01292441003500010413 |
|
177604 |
702 E. Texano Hidalgo, TX |
Burglar Alarm, Commercial Fire Alarm & O/C Reports |
$44.00 |
01292441003500010413 |
6. Requesting authority to enter into a 36-month new copier (capital) lease for a WC7232P copier through our membership/participation with TPSS awarded vendor, Xerox contract 985-L2 for the Human Resources Department through requisition #176629 for the amount of $259.38/month, effective upon approval (0-1100-415-50-190-002-0-780)
BACKGROUND
Fiscal Impact
- FISCAL YEAR:
- 2010
- ACCT. #:
- 0-1100-421-00-280-001-0-342
- FUNDS AVAILABLE Y/N?:
- Yes
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
P.O. 639198 paid 100% to vendor on 06/15/2010. County Check No. 0100324259.rc
- FISCAL YEAR:
- 2010
- ACCT. #:
- 0-1100-421-00-280-001-0-336
- FUNDS AVAILABLE Y/N?:
- Yes
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$350.00 available balance in p.o. #641661 as of 06/18/10.rc
- FISCAL YEAR:
- 2010
- ACCT. #:
- 0-1292-441-00-350-001-0-413
- FUNDS AVAILABLE Y/N?:
- Yes
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$967.68 available balance in req #177604 as of 06/18/10.rc- FISCAL YEAR:
- 2010
- ACCT. #:
- 0-1100-415-15-140-001-0-780
- FUNDS AVAILABLE Y/N?:
- Yes
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$941.44 available balance in re#174305 as of 06/18/10.rc- FISCAL YEAR:
- 2010
- ACCT. #:
- 0-1100-415-50-190-002-0-780
- FUNDS AVAILABLE Y/N?:
- Yes
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
$1,556.28 available funds in req #176629 as of 06/18/10. rcAttachments
- Leadsonline Sheriff's Dept.
- The Percs Index, Inc. Sheriff's Dept.
- Revised Vendors List Exhibit A
- Xerox Human Resources
- xerox- weslaco tax office location
- Argus- WIC
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 06/17/2010 04:47 PM |
| Budget and Management | Erika Zamora | 06/17/2010 04:53 PM |
| Auditor's Office | 06/18/2010 05:19 PM |
- Form Started By:
- mfaz
- Started On:
- 06/15/2010 01:20 PM
- Final Approval Date:
- 06/18/2010