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AI- 25097
13.T.
CC CONSENT
Meeting Date:
02/08/2011
Submitted For:
Marty Salazar
Submitted By:
Matilde Faz, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

1.  Cooperative Agreements:
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;

2.  Planning Department:
Requesting authority/approval to enter into a 12-month software maintenance renewal agreement with Productive Online Corporation dba Productive Corporation in the amount of $199.00/year through the following requisition #187994, effective 1/1/2011-12/31/2011 (1-1100-419-10-210-001-0-336);

3.  District Attorney's Office:
Requesting authority/approval to enter into a 12-month  software maintenance license support/remote support subscriber renewal agreement with Stonefield Software USA, Inc. through the following requisition #189017 for the total amount of $459.00/year, effective March 1, 2011 - February 29, 2012 (1-1223-412-00-080-007-0-336);

4.  Human Resources Department:
Requesting approval to execute required Professional Services Agreement & authority to enter into a 12-month technical support renewal agreement with IDOCKET.COM LLC through the following requisition #188209 in the amount of $300.00/month, effective:  1/01/11-12/31/11 (1-1100-415-50-190-001-0-336/1-1100-415-50-190-002-0-336);

5.  Sheriff's Office-Adult Detention Center/Jail:
Requesting approval to execute required Single Patient Agreement with the DSI Renal, Inc. d/b/a NRI Weslaco "provider" for the amount of $325.00 per hemodialysis treatment, inclusive of all dialysis related medications for inmate #A332-11.;

6.  Health & Human Services Department:
a.  Requesting approval to execute required Service Agreement & authority to enter into a 36-month service agreement with Maverick Shredding through the following requisition #189392 in the amount of $40.00/each for the 96 gallon service, 18.00/each for the office console and 3.50/each for the purge box (banker) effective, upon approval (1-1100-441-00-340-001-0-350);

b.  Requesting approval to execute required Inspection Program Agreement & authority to enter into a 36-month service agreement with Superior Alarms through the following requisition #189388 in the amount of $275.00/annually, effective, upon approval (1-1100-441-00-340-003-0-413);

c.  Requesting approval to execute required official notice of alarm monitoring disconnection document with Superior Alarms no requisition/purchase order required for the following physical address 1903 Fir, Pharr, TX, effective, upon approval;

d.  Requesting approval & authority to enter into a 3 years fire alarm monitoring services and execute required commercial alarm monitoring agreement through our membership/participation with the Texas Association of School Boards Cooperative "Buyboard" awarded vendor Superior Alarms contract #325-09 for the Health & Human Services Department following clinic through requisition #189512. effective upon approval

Location

Conditions Monitored

Annual Fee

Account Number

211 N. Schuerback Rd./211 S. Breyfogle Rd., Mission, TX

Fire

$240.00

1-1100-441-00-340-003-413

7.  Information Technologies, Inc. (I.T.) Department:
Requesting approval to execute required Standard Support Agreement & authority to enter into a 12-month for Primary Fax Server-Right Fax & Advanced Replacement-RightFax Fax Server software maintenance renewal agreement with MTM Technologies in the total amount of $6,996.75/year through the following requisition #189337, effective 2/24/2011-2/23/2012 (1-1100-415-00-200-002-0-336):

BACKGROUND


Fiscal Impact

FISCAL YEAR:
2011
ACCT. #:
1-1100-419-10-210-001-0-336
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$199.00 available funds in req#187994 as of 02/04/2011.


FISCAL YEAR:
2011
ACCT. #:
1-1223-412-00-080-007-0-336
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$459.00 available funds in req#189017 as of 02/04/2011.

FISCAL YEAR:
2011
ACCT. #:
1-1100-415-50-190-00X-0-336
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

1-1100-415-50-190-002-0-336- $1,800.00 available funds in req#188209 as of 02/04/2011.
1-1100-415-50-190-001-0-336- $1,800.00 available funds in req#188209 as of 02/04/2011.

FISCAL YEAR:
2011
ACCT. #:
1-1100-441-00-340-001-0-350
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$2,383.00 available funds in req#189392 as of 02/04/2011.

FISCAL YEAR:
2011
ACCT. #:
1-1100-441-00-340-003-0-413
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$275.00 available funds in req#189388 as of 02/04/2011

FISCAL YEAR:
2011
ACCT. #:
1-1100-441-00-340-003-0-413
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$240.00 available funds in req#189512 as of 02/04/2011.

FISCAL YEAR:
2011
ACCT. #:
1-1100-415-00-200-002-0-336
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$6,996.75 available funds in req#189337 as of 02/04/2011.

FISCAL YEAR:
2011
ACCT. #:
1-1100-423-21-280-002-0-331
FUNDS AVAILABLE Y/N?:
yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

$191,127.72 available funds as of 02/04/2011.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 02/03/2011 03:50 PM
Budget and Management Erika Zamora 02/03/2011 04:32 PM
Auditor's Office 02/04/2011 04:46 PM
Form Started By:
mfaz
Started On:
01/31/2011 11:27 AM
Final Approval Date:
02/04/2011