- Meeting Date:
- 03/15/2011
- Submitted For:
- Marty Salazar
- Submitted By:
- Tanya Delira, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
1.Cooperative Agreements
Approval to utilize the following cooperative purchasing vendors (as listed in detailed revised Exhibit(s) attached) for purchases on an "AS NEEDED BASIS" through our membership/participation with Texas Procurement and Support Services (TPASS), (DIR) Department of Information Resources, (TCPN) The Cooperative Purchasing Network, (HGAC), US Communities, (GSA) General Service Administration, (TASB-Buy Board) Texas Association of School Board, (TIPS) The Interlocal Purchasing System, (HCDE) Harris County Department of Education/Choice Facility Partners awarded pricing including, but not limited to, Precincts, Department, Programs, Agencies, etc. with term of authority to purchase from contract detailed herein commencing upon approval and expiring December 31, 2011.;
2. Detention Facility/Jail:
a.Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition thru the following requistions;
| Requisiton | Model | Location | Monthly Lease | Account Number |
| 190513 | WC5745 | Administration | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190515 | WC5745 | Records | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190517 | WC5745 | Infirmary | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190519 | WC5745 | Kitchen | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190521 | WC5745 | Releasing Hall | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190523 | WC5745 | Classifications | $221.49 | 1-1100-423-21-280-002-0-780 |
| 190524 | WC3550X | Public Information | $ 71.45 | 1-1100-423-21-280-002-0-780 |
3.Sheriffs:
a.Requesting authority to enter into a 36-month new copier (capital) lease through our membership/participation with (TPASS) Texas Procurement and Support Services awarded vendor, Xerox Corporation contract 985-L2 with authorized dealer Dahill through requisition thru the following requistions;
| Requisition | Model | Location | Monthly Lease | Account Number |
| 191075 | WC5775PT | Central Records | $406.80 | 1-1100-421-00-280-001-0-780 |
| 191349 | WC5765 | Academy | $340.80 | 1-1100-421-00-280-001-0-780 |
| 191351 | WC5765PT | Patrol Squad Room | $340.80 | 1-1100-421-00-280-001-0-780 |
| 191352 | WC5745PT | Budget Office | $221.49 | 1-1100-421-00-280-001-0-780 |
| 191353 | WC5745PT | Civil & Warrants | $221.49 | 1-1100-421-00-280-001-0-780 |
| 191355 | WC5745PT | CID | $221.49 | 1-1100-421-00-280-001-0-780 |
| 191356 | WC5745PT | Exetutive Office | $221.49 | 1-1100-421-00-280-001-0-780 |
b. Requesting authority to enter into an annual software renewal agreement with AFIX Technologies, Inc. for the Hidalgo County Sheriff's Department through the following requisition #191447 in the total amount of $6,975.00 effective 05/27/2011 - 5/26/2012.
4. Elections:
a. Requesting authority to purchase an ArcGIS Publisher Single Use License with (ESRI) Environmental Systems Research Institution thru our membership/participation with (DIR) Department of Information Resources thru contract # 1637 for the Elections Department through requisition #190361 with one year maintenance effective upon approval.
BACKGROUND
Fiscal Impact
- FISCAL YEAR:
- 2011
- ACCT. #:
- 1-1100-423-21-280-002-0-780
- FUNDS AVAILABLE Y/N?:
- y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Item 2:
Funding available as of 3-10-11
- FISCAL YEAR:
- 2011
- ACCT. #:
- 1-1100-421-00-280-001-0-780
- FUNDS AVAILABLE Y/N?:
- y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Item 3a:Funding available as of 3-10-11
- FISCAL YEAR:
- 2011
- ACCT. #:
- 1-1100-421-00-280-001-0-336
- FUNDS AVAILABLE Y/N?:
- y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Item 3b:Requisition#191447 has available $6,975.00 as of 3-10-11 for Afix Technologies Inc.
- FISCAL YEAR:
- 2011
- ACCT. #:
- 1-1283-414-00-130-010-8-747
- FUNDS AVAILABLE Y/N?:
- y
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
Item 4:Requisition#190361 has available $2,057.00 as of 3-10-11 for ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 03/10/2011 10:31 AM |
| Budget and Management | Erika Zamora | 03/10/2011 11:06 AM |
| Auditor's Office | 03/10/2011 03:54 PM |
- Form Started By:
- tdelira
- Started On:
- 03/08/2011 02:35 PM
- Final Approval Date:
- 03/10/2011