AI- 30956
12.R.
CC CONSENT
- Meeting Date:
- 02/28/2012
- Submitted For:
- Martha Salazar
- Submitted By:
- Sandy Suarez, PURCHASING DEPT.
- Department:
- PURCHASING DEPT.
Information
CAPTION
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement etc.) as attached hereto for: Hidalgo County - "Auctioneer and Storage Services' RFB No.: 2012-038-03-21-SGS.
BACKGROUND
1. Current contract will expire on: May 01, 2012
2. New contract will commence on: May 02, 2012
3. Proposed schedule of events:
1st advertisement: March 03, 2012
2nd Advertisement: March 10, 2012
Pre-Bid Conference; March 12, 2012
Bid Opening Date: March 21, 2012
2. New contract will commence on: May 02, 2012
3. Proposed schedule of events:
1st advertisement: March 03, 2012
2nd Advertisement: March 10, 2012
Pre-Bid Conference; March 12, 2012
Bid Opening Date: March 21, 2012
Fiscal Impact
- FISCAL YEAR:
- ACCT. #:
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
No budgetary/ fiscal impact. Vendor will deduct fees from total sales.
- FISCAL YEAR:
- ACCT. #:
- FUNDS AVAILABLE Y/N?:
- MATCHING FUNDS Y/N?:
BUDGETARY IMPACT:
1. The following should be added to Item No. 5 of the Exhibit A, Specifications 7 Requirements, Terms and/or Conditions and to section 5 of the draft contract:“If the coverage period shown on the vendor’s current certificate of coverage ends during the duration of the contract, the vendor must, prior to the end of the coverage period, file a new certificate of coverage with the Hidalgo County Purchasing Department showing that coverage has been extended”.
2. To the “Billing and Payment Instructions” add the following:
• To item C add “No payments shall be made on invoices not listing a Purchase Order Number”.
• Add as item f “Vendor should ensure that the invoice matches the purchase order information as to vendor name, purchase order number, line item description, quantity and price. In addition, Invoices must be fully documented and supported as to each item listed on the invoice (i.e. labor, materials, equipment, and/or any other charges) in order to be processed for payment.”
• Add as item g “Vendor must provide a business physical address and business mailing address, name, title, and phone number of the contact person to the Hidalgo County Auditor’s Office
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Purchasing / Internal | msalazar | 02/15/2012 04:09 PM |
| Budget and Management | mmunoz | 02/15/2012 04:18 PM |
| Auditor's Office | Alejandro Garcia | 02/24/2012 02:33 PM |
- Form Started By:
- ssuarez
- Started On:
- 02/06/2012 03:48 PM
- Final Approval Date:
- 02/24/2012