a.  Status of attempts with applicable action, if necessary,  to advise all current awarded vendors for the listed Section 125 products that  Hidalgo County can exercise it's sole discretion to extend for an additional sixty (60) day grace period extension as no new awards have been approved by the effective date of 02-01-13:
     1. Dental - Metlife
     2. Vision - Safeguard thru Metlife
     3. Disability:
         Short Term - UNUM
         Long Term - UNUM
     4. Accident Plans - Allstate
     5. Critical Illness - Allstate
     6. Universal Life - Allstate
     7. Cancer - Allstate
     8. COBRA Administration

b.  Action by CC applicable to responses received by current providers in connection with employees that have policies:
     1.  "Grandfather" current providers for only those employees that currently have policies and continue payroll deductions; or,
     2.  Conversion of said policies for employees that currently have policies to a "post-tax" product with no payroll deduction but rather individual responsibility (by employees) to pay premiums;

c.  Accept or reject all proposals received (and thus not proceed to rank) for: "Section 125 Voluntary Insurance Products" (i.e. Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal Life Insurance and COBRA Administration & Others) and, if accepted:

d.  Proceed to rank the proposals for each product so as to proceed to the negotiation phase of the process; or, if rejected;

e.  Authority to re-advertise an RFP for: "Section 125 Voluntary Insurance Products" (Voluntary Short & Long Term Insurance, Dental, Vision, Cancer Plan, Accident, Critical Illness, Universal and Other Types of Life Insurance and COBRA Administration) with inclusion/imposition including, but not limited, of the following:
     1.  No Loss No Gain Provision;
     2.  New Grading Criteria, if necessary & recommended;
     3.  Selection and/or designation of Scoring/Grading Committee:
          a.  Proposed names as recommended by Pct. #3 - Raul Silguero, Mona Parras & Marty Salazar
          b.  Additions or Deletions, if applicable;
     4.  Presentations to CC by top __________ scored vendors with a ten point max value thus a total max score of 110;
     5.  Hidalgo County's sole option to award to one or multiple vendors;
    6. Minimum of  a 42 months term with possible multi-year rate guarantee with option to renew additional _____ extensions with Hidalgo County's sole discretion to permit rate negotiations (only, if necessary);
     7.  Ad dates: 12-15-12-22 & 12-29-12- RFP acceptance date: 01-09-13;
     8.  Projected presentation of Scoring Grid to Hidalgo County Commissioners Court:  01-23 or 01-30 dependent on how may proposals are received as the current project had 29 proposals for Evaluation Committee to score and grade;

f.  Selection/Appointment/Designation of Evaluation Committee: Present recommendation by Commissioner Pct. #3, Joe Flores are:  Dr. Mona Parras, PhD; Raul Silguero and Marty Salazar or whatever CC decides;
 
g.  Requesting exemption from competitive bidding requirements under Texas Local Government Code, Section 262.024(a)(4)-professional service;

h.  Approval for Purchasing to negotiate a professional consulting agreement with William "Bill" Rusteberg  to provide assistance (i.e. Education, Clarifications, Interpretation and Verification of submitted proposals for the Evaluation Committee so as to Grade & Score each Vendors Product Proposals) and thus draft the grid for each product for presentation to Hidalgo County Commissioners Court for rank and/or award  

i.  If necessary, Commissioner Court's declaration of a new plan year of with an effective date of April 1, 2013 as provided under existing RFP for current awarded vendors;

j.  Report and action (if applicable) on the possible engagement of an Agent of Record (AOR) as recommended and suggest by CC on 11-20-12.