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AI- 7702
5.A.
CC CONSENT
Meeting Date:
02/06/2008
Submitted For:
Marty Salazar
Submitted By:
Matilde Faz, PURCHASING DEPT.
Department:
PURCHASING DEPT.

Information

CAPTION

1.  Requesting authority to purchase computer software, equipment and/or peripherals from awarded vendor through our membership/participation with (TCPN) The Cooperative Purchasing Network.

Requisition

Vendor

Department

Amount

Account Number

124654

CDW R-4713

Tax Office

  $216.88

8-1100-415-15-140-001-0-665

124747

CDW R-4713

Auditor

$2,394.74
   $607.69

8-1100-415-21-170-001-0-745
8-1100-415-21-170-001-0-665

125126

CDW R-4713

Adult Probation

   $106.37

8-1297-423-00-320-002-8-665

125843

CDW R-4713

Tax Office

$1,003.25

8-1100-415-15-140-001-0-667


2.  Requesting authority to purchase computer equipment and peripherals from awarded vendors through our membership/participation with (DIR) Department Of Information Resource.

124600

CDW DIR-SDD-223

Adult Probation

$3,854.00

8-1297-423-00-320-002-8-665

125757

DELL DIR-SDD-192

Constable Pct. 1

$3,376.26

8-1100-421-00-291-001-0-745

3.  Requesting authority to enter into a 12-month renewal software license agreement with Network Sciences, Inc. at $200.00/month, requisition #125725 for the Jail.  Effective:  1/2008 - 12/31/08

4.  Requesting authority to enter into a 12-month renewal firmware usage agreement (1) user at $307.00/year & firmware usage agreement-ivotronic for (147) users at $31.00/mo. with Election System & Software, Inc., previously approved thru TBPC non-automated contract, requisition #123833 for the Elections Dept.  Effective:  02/01/08 -01/31/09

5.  Requesting authority to enter into a 36-month copier/printer lease agreement (2) copier/printers, for the Tax Office in the amount of $1,144.56 for each, from awarded vendor through our membership / participation with (TCPN) The Cooperative Purchasing Network.  Xerox Corporation #071710902
Requisition #124370 at $95.38/month (total of $1,144.56)
Requisition #124388 at $95.38/month (total of $1,144.56)

6.  Requesting authority to enter into a 12-month renewal maintenance agreements with Quality Data Imaging, requisition #125413 for the total amount of $2,720.00/year for the Tax Office
a.  Data Flow-software that inputs images to the image server $840.00/yr. from 2/24/08-2/23/09
b.  Paper Vision-software allows to view images (6) users $1,140.00/yr. from 3/9/08-3/8/2009
c.  Paper Vision Directory Mgr.-allows to scan document to image $410.00/yr. from 3/9/08-3/8/09
d.  Paper Flow Lite-software inputs images to image server (Assessing, Collection & Auto Dept.) Effective:  4/13/08 - 4/12/09

7.  Requesting authority to enter into a monitoring service agreement with Argus Security Systems for Roma WIC Clinic at $15.00/month, requisition #125071.

BACKGROUND


Fiscal Impact

FISCAL YEAR:
2008
ACCT. #:
Various
FUNDS AVAILABLE Y/N?:
Yes
MATCHING FUNDS Y/N?:

BUDGETARY IMPACT:

Funding available for pending requisitions as of 2/1/08.

Attachments

Form Review

Inbox Reviewed By Date
Purchasing / Internal msalazar 01/31/2008 02:35 PM
Budget and Management Dina Trevino 01/31/2008 04:20 PM
Auditor's Office 02/01/2008 05:14 PM
Form Started By:
mfaz
Started On:
01/29/2008 08:54 AM
Final Approval Date:
02/01/2008