| ITEM #: 15. DATE: 05/22/2023 AI #:1508 |
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CITY COUNCIL ACTION REPORT
| SUBJECT: | AUTHORIZATION OF EXPENDITURES IN EXCESS OF $500,000 FOR FY2024 |
| STAFF PRESENTER(S): | Ryan Bittle, Finance Manager |
SUMMARY
Authorize expenditures in excess of $500,000 for routine annual expenses for items such as utilities, fuel, insurance, landscape maintenance, trash collection, telecommunication & data, debt service, custodial services, vehicles and payments made under development agreements for FY2024.
STRATEGIC PLAN ALIGNMENT
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RECOMMENDATION
Authorize the FY2024 listed expenditures in excess of $500,000. (Ryan Bittle, Finance Manager)
FISCAL IMPACT
The FY2024 adopted budget includes appropriations for the listed expenses in various funds and departments.
BACKGROUND AND PREVIOUS ACTIONS
Per Resolution 08-1255 all expenditures of budgeted funds in excess of $500,000 must obtain council approval.
The FY2024 adopted budget will include appropriations for new and replacement vehicles, ongoing operating expenses used by the city departments in conducting daily business, and paying for developer agreement reimbursements. These expenses identified are paid routinely throughout the year. The estimated amounts are based on prior year usage, known rate increases, new vehicle supplemental requests, and fleet vehicle replacement plan.
The FY2024 adopted budget will include appropriations for new and replacement vehicles, ongoing operating expenses used by the city departments in conducting daily business, and paying for developer agreement reimbursements. These expenses identified are paid routinely throughout the year. The estimated amounts are based on prior year usage, known rate increases, new vehicle supplemental requests, and fleet vehicle replacement plan.
STAFF ANALYSIS
The following table of expenses has been identified that will exceed $500,000 in various funds and departments:
| Service/Product/Other Obligations | Vendor (Not all Inclusive) | Estimated Amount |
| Annual Water Order & Subcontract Charge | Central Arizona Project (CAP) | $ 5,723,100 |
| Chemicals for Water & Wastewater Treatment | Amaya Solutions Goble Sampson and Associates Hennessy Mechanical Sales, LLC Hill Brothers Chemical Company Polydyne, Inc. Praxair Distribution, Inc. Thatcher Company of Arizona Univar Solutions |
$ 1,429,800 |
| Custodial Services | Historic Palm, LLC. (Oranje Commercial Cleaning) National Maintenance Group, LLC (Sentinel Maintenance) |
$ 1,428,400 |
| Debt Service & Community Facilities District (CFD) | Bank WIFA BNY Mellon PNC Financial Services Trust Bank of America UMB Bank US Bank Zion's Bank |
$ 49,934,500 |
| Electricity & Street Lighting | Arizona Public Service (APS) Salt River Project (SRP) |
$ 5,943,700 |
| Electrical & Mechanical Services Citywide | Corbin's Electrical Felix Construction Company Graybar Electric Company, Inc. Hawkeye Electrical Keller Electrical Industries K & H Electric, Inc. Precision Electric Co. |
$ 1,000,000 |
| Engineering & Development Services Contract Services | Adura Group, Inc. Dibble CM, LLC Entellus, Inc. Kimley-Horn and Socialites, Inc. Marc Taylor, Inc Michael Baker International, Inc. Shum's Coda Associates Stantec Consulting Services, Inc. Willdan Engineering, Inc. |
$ 4,000,000 |
| Fire CAD Agreement | City of Phoenix | $ 900,000 |
| Gasoline & Diesel | Senergy Holdings Voyager Fleet Systems, Inc. |
$ 2,000,000 |
| General Liability & Worker's Compensation | Arizona Mutual Risk Retention Pool (AMRRP) | $ 2,852,700 |
| Hardware, Software Licensing, Maintenance & Support | Calian Group Ltd. CDW Government, Inc. Tyler Technologies, Inc. World Wide Technologies |
$ 2,600,000 |
| Infrastructure Reimbursement Obligations | Macerich/Goodyear, LLC. Estrella North, LLC RG Land Partners, LLC (Globe) |
$ 23,007,700 |
| Jail Housing Services | Maricopa County | $ 744,000 |
| Landscape Maintenance | Combs Construction Company, Inc. Legends Landscape Mariposa Landscape, LLC. West Coast Arborist |
$ 4,045,100 |
| Library Operations Agreement | Maricopa County Library District (MCLD) | $ 1,430,000 |
| Rental of Temporary RO Trailer for Site 21 | Veolia WTS Services USA, Inc. | $ 720,000 |
| Residential Trash Collection/Solid Waste/BioSolids | Advanced Chemical Transport, Inc. City of Glendale Waste Connections of Arizona (RAD) Waste Management of Arizona |
$ 6,124,000 |
| Self Insurance | CareATC, Inc. Cigna Itedium, Inc. |
$ 8,487,900 |
| Sewer and Manhole Repair/Replacement | B&F Contracting Core & Main Felix Construction James, Cooke and Hobson Pipeline Video Inspection Southwest Environmental Western Environmental Equipment |
$ 1,725,000 |
| Storm Water Services | B&F Contracting BCAC Underground Professional Pipe Services Standard Construction Company |
$ 968,000 |
| Streets Pavement Management | Cutler Resurfacing Southwest Slurry Seal, Inc. Viasun Corporation VSS International, Inc. Franklin Striping Sunland Asphalt Trafficade Service, Inc. Superior Supply |
$ 4,065,800 |
| Surface Water Treatment Plant Operations & SCADA Support | CH2M Hill Engineers (Jacobs) | $ 5,103,700 |
| Telecommunications & Data | CELLCO Partnership DBA Verizon Wireless Services, LLC CenturyLink |
$ 1,234,100 |
| Vehicles (New & Replacement) | Bill Luke Santan, LLC Courtesy Chevrolet Midway Chevrolet Norwood Equipment San Tan Ford |
$ 6,071,600 |
| Vehicle Parts | Genuine Parts Company (Napa Auto Parts) | $ 1,241,500 |
| Water including Irrigation & Purchased Water | Adaman Mutual Water Company City of Goodyear Liberty Utilities |
$ 3,000,000 |
| Water Meters (New and Replacement) excluding CIP | Core & Main | $ 725,000 |
| Water Transportation (Wheeling) Fees and CSIF | Salt River Project (SRP) | $ 1,124,700 |